Portsmouth Athenaeum Records, 1817-2021 – MS001

Portsmouth Athenaeum Records, 1817-2021 – MS001

Sources: Most records were found in various places throughout the building. Some records were brought in by current and past officers. The visitor register for 1895-1918 was purchased at a book sale for ten cents by Rodney Armstrong and given to the Athenaeum in 1962. The “Act of Incorporation” printed in 1817 was received from the estate of Mrs. Edward Wendell in 1963. The architect’s drawing of the front view of the Athenaeum with balcony was given by Joseph W. P. Frost.

Citation: Portsmouth Athenaeum Records, MS001, Portsmouth Athenaeum

Size: 28 linear feet

Access: Consult Keeper regarding research of more recent materials.

Processed by: Kevin Shupe in 1990, revisions and additions by Susan Stowe Kindstedt in 2006, Nancy Mulqueen in 2007 and Roland Goodbody in 2021.

Related: New Hampshire Fire and Marine Insurance Company Records, MS002; Portsmouth Athenaeum Photo Collection, P0042.

Summary

Records of the circulation library, including book catalogs, circulation registers, purchase and gift records, and curatorial records of the museum operations; administrative records including minutes, membership records, and business correspondence; organizational records including financial records, building maintenance records, and employee files; and some records of the New Hampshire Fire & Marine Insurance Company, whose business obligations and claims were assigned to the Athenaeum in 1825. See also MS002 New Hampshire Fire and Marine Insurance Company.

Scope and Content

The records of the Portsmouth Athenaeum in this collection span the years 1816, when the institution was formed, through 2021. These are the business and administrative papers of the Portsmouth Athenaeum whose primary activity was the maintenance of a circulation library, with the largest series of records being related to library functions such as book purchases, circulation, and information requests.

The Athenaeum records are divided into fifteen series based loosely on a hierarchical division of the materials from administrational records to operational records to library records. The first three series are administrational records. Governance of the Athenaeum was generally done by annual meetings of the proprietors, regular meetings of the directors, and various temporary committees. The proprietor records and those general records which apply to the proprietor administration are in the first series. Those records directly relating to directors and committees are in the second series. These two administrative series make up approximately one third of the collection and generally consist of meeting minutes, reports, and legal papers. Proprietor records include share transactions, and all non-specific records relating to the overall institution. Directors records contain the administrative correspondence (including that of the president, secretary and treasurer). A large part of that correspondence is comprised of invitations to temporary residents to use the Athenaeum and acknowledgement of their invitation. Most of these invitations were issued to navy and other military officers stationed in the area but also included dignitaries, one of whom was President Franklin Pierce (1859). The administrative correspondence also contains the circular letters sent to all proprietors, primarily yearly reports by the president. Committee records are for the most part meeting minutes. In some cases there are extensive committee records with correspondence, meeting minutes, and financial records. There were committees on every aspect of the administration such as building maintenance, library procedures and financial arrangements. Committees were temporary until 1955 when a Nominating Committee was established by the by-laws to prepare nominations of officers and directors. There are bi records if this committee but their nominations are reported at the annual meeting. Other permanent committees have since been established: the Finance Committee and Library Committee in the 1959 by-laws and the Admissions Committee in the 1979 by-laws.

The third series, Secretary’s Reports and Annual Financial Statements were compiled by the secretary/treasurer for presentation at the proprietors’ annual meeting and until 1907 they are for the most part duplicated in the annual meeting minutes. The last secretary’s report is in 1898 and there are no separate annual financial reports for the period between 1894 and 1921. After 1921 there are financial reports prepared for the annual meeting that are not duplicated in the minutes. From 1959 through 1984 an outside auditor prepared the annual financial statement although there are a few preliminary statements prepared by the treasurer. In 1985 the annual financial statement is again prepared by the treasurer.

The next five series are the general operational records: the financial, investment and tax records, employee records and building records. These records center around the fiscal and business aspects of operating the institution. There are account books, general bills and receipts, salary receipts and employment records, receipts, record and correspondence for building equipment and maintenance.

The largest series of records (four linear feet) are those connected to the library and curatorial functions of the Athenaeum. These include the organizational records (i.e. book catalogs, accession books, and shelf lists), and the administrative and financial records (i.e. book donations and purchases, and information requests). A small portion of the records are curatorial and document the museum objects in the Athenaeum, including catalogs of materials, correspondence on object loans, and restoration and purchase receipts.

The final five series collect together information about various grant-funded projects, the run of Athenaeum newsletters, visitor registers, guest registers for exhibits, photocopies of newspaper articles about the Athenaeum, and finally, a small amount of records of the New Hampshire Fire & Marine Insurance Company, whose business obligations and claims were assigned to the Athenaeum in 1825.

Important Dates

1816 Dec: Meeting is held on the establishment of a public reading room and library in Portsmouth. A committee is appointed to draw up a set of regulations and articles and send it around for subscription.

1817 June: Act of Incorporation by New Hampshire Legislature

1818 March: Elected officers and directors; established bylaws and regulations; 50 shares were established

1819 January: Timothy Upham offers a room at the Customs House for the use of the library

1823: The subscribers who have purchased the New Hampshire Fire and Marine building convey the Athenaeum building to the proprietors in return for proprietor shares. Fifty new shares are distributed.

1826-1827: Construction of a new sloped roof

1830: John Fisher of London donates approximately 300 volumes

1834: Book Catalogue was distributed to proprietors. Voted that rooms be closed at 10pm and opened at sunrise

1849: New catalog printed. Voted that a verandah be built in front of the Athenaeum provided that sufficient funds be raised through subscription.

1851 August: Vote to light the rooms with gas.

1855-1856: The reading room remodeled; the Mercantile Library Association offered the use of their rooms during repairs.

1861: Cut through the third floor ceiling to make a balcony. Installation of new furnace and improvements made to the cellar.

1862 January: Bylaws revised.

1863 January: Vote to substitute kerosene for gas in the library room.

1877: Bequest of Benjamin T. Tredick library of 1323 volumes.

1882: Old furnace replaced.

1884 March: Bylaws changed.

1891: Nine cases of books from Mrs. Annie G. Eddy representing her husband’s office library received but not opened due to lack of shelf space.

1892 January: Bylaws changed.

1893: About 1200 government documents removed to the new county building on State Street

1893-1896: Reading Room renovated.

1899: Bequest of the library of Charles Levi Woodbury. Card catalogue system adopted.

1907: Gift of the library of Jacob H. Thompson.

1914 January: Committee appointed to dispose of articles in the fourth story.

1922: Duplicate books given to the Newington Library.

1930 January: Bylaws changed.

1943 October: Vote to sell the Ray Foye land in the rear of the building for $1000.

1952:Furnace renovated and an oil burner installed.

1953 January: Vote to increase the number of shares to 120.

1954 January: Vote to loan 4 portraits to the Portsmouth Public Library

1956: Mezzanine renovated for use as an office and for storage of rare book and objects.

1963: Ship model “America” sent to the Smithsonian.

1966: 150th anniversary book published.

1972 Vote to increase shares to 150.

1973 March: Vote to increase shares to 170.

1980: Vote to purchase the entire 6-8 Market Square building (the Foye Building).

1981 January: Vote to increase number of shares to 200. Vote to allow loan of Warren portrait to the Los Angeles County Museum of Art.

1981 December 23: Collapse of 6-8 Market Square Building during renovations of basement.

1982 January: Accepted the resignation of Joseph Copley as curator and awarded him life proprietorship.

1982: Grant from the Carter Foundation to hire Ed Cass as Executive Director.

1983 January: Vote to increase number of shares to 225.

1985 January: Number of shares increased to 250.

1986 Research Library opened to the public.

1987 January: Rita Conant named Chair of the Curatorial Committee.

1987 January: Grant received from NHCF and the Elizabeth Carter Fund to computerize book inventory.

1987 June: Begin opening on Saturdays

1988 July: Grant from the National Historical Publications & Records Commission to fund a professional archivist for processing collections & staff/volunteer training.

1989 January: Special Assessment approved by Proprietorship for repair of the buildings chimneys.

1989 December: Beginning of the Adopt-a-Book program.

1990 July: Anonymous gift received for the processing of the Central Baptist Church papers.

1990 July: Warner House Association Grant for processing of the Warner House papers held on deposit.

1990 July: The Greater Portsmouth Community Foundation grant for processing of the Wendell Photograph Collection.

1990 July: Winthrop S. Carter Fund of the Greater Portsmouth Community Foundation for processing of the Wendell papers.

1991 April: Restoration of the front of 9 Market Square started by John Schnitzler.

1991 September: Dorothy Vaughan is made an Honorary Member.

1993 January: Long Range Msater Plan presented to membership.

1993 April: Samuel Hunt Foundation grant received for organizing and microfilming the Warrick Collection of Langdon papers.

1993 May: Ellis Foundation grant received for organizing and microfilming the Warrick Collection of Langdon papers.

1993 July: HVAC system installed in stacks/work area,

1996: First Annual Athenaeum Book Sale held.

1997 December: Rosamund Thaxter Grant received toward purchase of photographic scanning equipment,

1998 April: Work begins on the Athenaeum elevator.

1998: Resignation of Rita Conant as Chair of the Curatorial Committee.

1998 June: New Hampshire Humanities Council grant received for Athenaeum exhibit on printing.

1998 August: Opening of the Loretta Slawson Hassett Reading room on the mezzanine.

1999 Cathleen Hodson is named Curator.

1999 January: Proprietorship increased to 340.

1999 February: First Athenaeum Board Handbook published.

1999 December: Keeper Jane Porter retires.

2000 January: Proprietorship increased to 350.

2001 January: Thomas Hardiman begins as new Keeper.

2002: Grand Opening of the Richard Adams elevator.

2002: New key card security system installed.

2003 January: Proprietorship increased to 375.

2005 May: Grant received from the Greater Piscataqua Charitable Foundation to create an Athenaeum website.

2005 October: Athenaeum website inaugurated.

2017 Athenaeum 200th anniversary celebrated with publication of Portsmouth Athenaeum: The Story of A Collection Through The Eyes of Its Proprietors, 1817-2017, ed. Sherry Wood

Series Listing

I. Proprietor Records and General Files

A. Incorporation and Bylaws

B. Proprietor Records

C. Property/Legal Records

D. Insurance

E. Proprietors Registers

F. General Records

II. Directors and Committees

A. Directors Records

B. Directors Correspondence

C. Committee Reports and Records

III. Secretary’s Reports and Annual Financial Statements

IV. Financial and Investment Records

A. Account Books and Records

B. Assessment Accounts

C. Donations and Grants

V. Investment Records

VI. Tax Records

A. Financial Miscellaneous

B. General Operations Bills and Receipts

VII. Employee Records

VIII. Building Records

A. Building Equipment and Maintenance

B. Foye Building Renovations

C. General Building Records

IX. Library Records

A. Book Catalogs and Lists

B. Book Purchases and Gifts

C. Book Requests

D. Book Withdrawals and Sales

E. Circulation Records

F. General Correspondence

G. Books and Periodicals Purchase Records

H. Book Binding Records

I. Librarian’s Reports

X. Curatorial Records

XI. Grants

XII. Athenaeum Newsletters

XIII. Visitor Registers and Exhibit Guest Visitors

XIV. News Articles

XV. New Hampshire Fire and Marine Insurance Company

Series I. Proprietor Records and General Files

Includes incorporation records and bylaws, meeting minutes, deeds, leases, insurance and legal papers, various Master Plans, etc. Records within each division are filed chronologically except for the returned shares which are filed by share number. Athenaeum block plot plans are filed in the Small Map Case. Some insurance policies for the years 1823 and 1881 are filed in Oversize, as is a meteorological journal kept in 1828-1829. A Portsmouth Marine Society stock certificate is filed in Flat Box 1.

IA. Incorporation and Bylaws

Box 1

Folder 1  Act of Incorporation, 1817

Folder 2  Act of Incorporation and Bylaws (printed), 1818

Folder 3  Act of Incorporation and Bylaws (printed), 1824

Folder 4  Bylaws (printed), 1862-1996 and Amendments, 1999

Folder 5  Act of Incorporation Amendments, State Certificates, 1962-1983

IB. Proprietor Records

Folder 6  Original Subscribers (with original signatures), 1817

Folder 7  Proprietors subscriptions paid, 1818

Folder 8  Proprietors subscriptions paid, 1819

Folder 9  Proprietors subscriptions paid, 1820

Folder 10  Proprietors subscriptions paid, 1821

Folder 11  Proprietors subscriptions paid, 1822

Folder 12  Proprietors subscriptions paid, 1823

Folder 13  Proprietors subscriptions paid, 1824

Folder 14  Proprietors subscriptions paid, 1825

Folder 15  Proprietors subscriptions paid, 1826

Folder 16  Lists of Proprietors, 1927-1960

Folder 17  Lists of Proprietors, 1961-1968

Folder 18  Lists of Proprietors, 1970-1976

Folder 19  Lists of Proprietors, 1977-1983

Folder 20  Lists of Proprietors, 1984-1999

Box 2

Folder 1 Lists of Proprietors, 2012

Folder 2 Lists of Proprietors, 2013

Folder 3 Lists of Proprietors, 2015

Folder 4 Lists of Proprietors, 2016

Folder 5 Lists of Proprietors, 2017

Folder 6 Lists of Proprietors, 2018

Folder 7 Lists of Proprietors, 2019

Folder 8 Lists of Proprietors, 2020

Folder 9 Annual Report, 1826 (printed)

Folder 10 Proprietor Meeting Record Books and Minutes,1817-1857

Box 3

Folder 1 Proprietor Meeting Record Books and Minutes,1858-1887

Folder 2 Proprietor Meeting Record Books and Minutes, 1888-1907

Folder 3 Proprietor Meeting Minutes (Annual Meetings), 1908-1940

Folder 4 Proprietor Meeting Minutes, 1941-1960

Folder 5 Proprietor Meeting Minutes, 1961-1970

Folder 6 Proprietor Meeting Minutes, 1971-1978

Folder 7 Proprietor Meeting Minutes, 1979-1985

Folder 8 Proprietor Meeting Minutes, 1986

Folder 9 Proprietor Meeting Minutes, 1987-1989

Folder 10 Proprietor Meeting Minutes, 1990-1994

Folder 11 Proprietor Meeting Minutes, 1995-2000

Folder 12 Proprietor Meeting Minutes, 2001-2002

Folder 13 Proprietor Meeting Minutes, 2003-2006

Folder 14 Proprietor Meeting Minutes, 2007 and 2012-2016

Box 4

Folder 1 Proprietor Meeting Notices, 1842-2001

Folder 2 Proprietors Shares Returned, Nos. 1-3,1818-1985

Folder 3 Shares Returned, Nos. 4-7,1818-1985

Folder 4 Shares Returned, Nos. 8-11,1818-1988

Folder 5 Shares Returned, Nos. 12-17,1818-1985

Folder 6 Shares Returned, Nos. 18-20,1818-1985

Folder 7 Shares Returned, Nos. 21-24,1818-1985

Folder 8 Shares Returned, Nos. 25-26,1818-1985

Folder 9 Shares Returned, Nos. 27-29,1818-1985

Folder 10 Shares Returned, Nos. 30-31,1818-1985

Folder 11 Shares Returned, Nos.32-33,1818-1985

Folder 12 Shares Returned, Nos.34-37,1818-1989

Folder 13 Shares Returned, Nos. 38-40,1818-1985

Folder 14 Shares Returned, Nos. 41-43,1818-1985

Folder 15 Shares Returned, Nos. 44-45,1818-1986

Folder 16 Shares Returned, Nos. 46-48,1818-1985

Folder 17 Shares Returned, Nos. 49-51,1818-1985

Folder 18 Shares Returned, Nos. 52-55,1818-1985

Folder 19 Shares Returned, Nos. 56-58,1818-1985

Folder 20 Shares Returned, Nos. 59-62,1818-1985

Folder 21 Shares Returned, Nos. 63-67,1818-1989

Folder 22 Shares Returned, Nos. 68-72,1818-1985

Folder 23 Shares Returned, Nos. 73-77,1818-1985

Folder 24 Shares Returned, Nos. 78-80,1818-1985

Folder 25 Shares Returned, Nos. 81-85,1818-1989

Box 5

Folder 1 Shares Returned, Nos. 86-88,1818-1985

Folder 2 Shares Returned, Nos. 89- 92,1818-1985

Folder 3 Shares Returned, Nos. 93-98,1818-1985

Folder 4 Shares Returned, Nos. 99-135,1818-1988

Folder 5 Shares Returned, Nos. 136-284,1973-1992

Folder 6 Proprietor Share Correspondence, 1838-1854

Folder 7 Proprietor Share Correspondence, 1855-1884

Folder 8 Proprietor Share Correspondence, 1885-1903

Folder 9 Proprietor Share Correspondence, 1904-1908

Folder 10 Proprietor Share Correspondence, 1909-1914

Folder 11 Proprietor Share Correspondence, 1915-1918

Folder 12 Proprietor Share Correspondence, 1919-1921

Folder 13 Proprietor Share Correspondence, 1922

Folder 14 Proprietor Share Correspondence, 1923

Folder 15 Proprietor Share Correspondence, 1924-1925

Folder 16 Proprietor Share Correspondence, 1926

Folder 17 Proprietor Share Correspondence, 1927

Folder 18 Proprietor Share Correspondence, 1928

Folder 19 Proprietor Share Correspondence, 1929-1930

Folder 20 Proprietor Share Correspondence, 1931

Folder 21 Proprietor Share Correspondence, 1932

Folder 22 Proprietor Share Correspondence, 1933

Folder 23 Proprietor Share Correspondence, 1938-1952

Folder 24 Proprietor Share Correspondence, 1953-1961

Folder 25 Proprietor Share Correspondence, 1962

Folder 26 Proprietor Share Correspondence, 1963-1964

Folder 27 Proprietor Share Correspondence, 1965-1969

Folder 28 Proprietor Share Correspondence, 1970-1973

Folder 29 Proprietor Share Correspondence, 1974-1975

Folder 30 Proprietor Share Correspondence, 1976

Folder 31 Proprietor Share Correspondence, 1977-1978

Folder 32 Proprietor Share Correspondence, 1979

Folder 33 Proprietor Share Correspondence, 1980-1989

Box 6

Folder 1 Subscription for South Parish Share, ca.1834

Folder 2 Shares Attached, Claims Against Proprietors, 1840-1843

Folder 3 Share Auction Notice, 1849

Folder 4 Share Preemption Receipts, 1860-1871

Folder 5 Share Sales Commission, 1889

Folder 6 Share Transfer Procedures, 1963

Folder 7 Proprietor Applications, A-B, 1965-1985

Folder 8 Proprietor Applications, c, 1965-1985

Folder 9 Proprietor Applications, D, 1965-1985

Folder 10 Proprietor Applications, E-F, 1965-1985

Folder 11 Proprietor Applications, G, 1965-1985

Folder 12 Proprietor Applications, H-J, 1965-1985

Folder 13 Proprietor Applications, K-L, 1965-1985

Folder 14 Proprietor Applications, M, 1965-1985

Folder 15 Proprietor Applications, N-Q, 1965-1985

Folder 16 Proprietor Applications, R, 1965-1985

Folder 17 Proprietor Applications, S, 1965-1985

Folder 18 Proprietor Applications, T-V, 1965-1985

Folder 19 Proprietor Applications, W-Z, 1965-1985

IC: Property/Legal Records

Box 6
Folder 20 Fogg and Hadley vs. Athenaeum, Correspondence and Legal Papers, 1851-1863

Folder 21 Property Deed, N. H. Fire and Marine to Athenaeum, 1823

Folder 22 Vault Lease, 1811-1863

Folder 23 Back Land Deed Extracts, 18??

Folder 24 Title Search Notes, Athenaeum Block, 18??

Folder25 License for Pipe Installation, 1960

Folder 26 Foye Building Contracts and Correspondence, including “Declaration of Condominium Ownership and Bylaws for Athenaeum Condominium, Market Square,” 1981-1983

Folder 27 Plot Plans and Deeds, Athenaeum Block, 1804-1981 (photocopies)

Folder 28 Pierce Block Condominium documents, quitclaim deed, covenants, bylaws and floor plan, 1991, 1992, 1999

Folder 29 Deeds for Athenaeum Condo units 3, 4, & 6, 2008

ID. Insurance

Box 7

Folder 1 Insurance Policies, 1823-1985

Folder 2 Insurance Policies, 1823-1985

Folder 3 Insurance Policies, 1823-1985

Folder 4 Insurance Policies, 1823-1985

Folder 5 Insurance Policies, 1823-1985

Folder 6 Insurance Inventory, 1968

Folder 7 Insurance Correspondence, 1923-1985

IE. Proprietors Registers

Box 7
Folder 8 Proprietors Register, 1990-1992

Folder 9 Proprietors Register, 1992-1993

Folder 10 Proprietors Register, 1993-1994

Folder 11 Proprietors Register, 1996-1997

Folder 12 Proprietors Register, 1997-1999

Folder 13 Proprietors Register, 1999

Box 8

Folder 1 Proprietors Register, 2000-2001

Folder 2 Proprietors Register, 2001-2002

Folder 3 Proprietors Register, 2003-2004

IF. General Records

Box 8

Folder 4 Charles Turrell Proposal to Pay Assessment with Newspapers, 1823

Folder 5 Subscription for Joseph Pfeiffer, 1861

Folder 6 Strawbery Banke Share Certificate, 1961

Folder 7 Newcomen Society Luncheon Honoring the Athenaeum, 1967

Folder 8 National Register of Historic Houses Application and Letter, 1973

Folder 9 Procedures in case of fire, 1976

Folder 10 Fiscal Operating Procedures, ca. 1963

Folder 11 Standard Operating Procedures, 1982

Folder 12 Potted Histories and Descriptions of the Atheaneum

Folder 13 Master Plan, Correspondence and Contract, 1981-1982

Folder 14 Master Plan, Proprietor Survey, 1981

Folder 15 Master Plan, Conservation Survey, 1981

Folder 16 Master Plan Draft, 1982

Folder 17 Master Plan, 1982

Folder 18 Master Plan material, 1992

Folder 19 Long Range Plan Recommendations, 2001

Box 9

Folder 1 An Environmental Survey of the Portsmouth Athenaeum, Woodard Openo, 1996. Paper submitted for class,

Folder 2 Long-Range Plan: Preparing the Portsmouth Athenaeum For The 21st Century, 2000

II. Directors and Committee Records

Includes directors meeting records and administrative correspondence. Filed chronologically.

IIA. Director’s Records

Box 9

Folder 3 Meeting Record Book, 1823-1917

Folder 4 Meeting Record Book, 1827-1846

Folder 5 Meeting Record Book, 1846-1884

Folder 6 Meeting Record Book, 1884-1917

Folder 7 Meeting Minutes, 1919-1933

Folder 8 Meeting Minutes, 1949-1959

Folder 9 Meeting Minutes, 1960-1961

Folder 10 Meeting Minutes, 1962-1963

Folder 11 Meeting Minutes, 1964-1967

Folder 12 Meeting Minutes, 1968-1970

Folder 13 Meeting Minutes, 1971-1974

Box 10

Folder 1 Meeting Minutes, 1975-1977

Folder 2 Meeting Minutes, 1978-1979

Folder 3 Meeting Minutes, 1980-1981

Folder 4 Meeting Minutes, 1982-1983

Folder 5 Meeting Minutes, 1984-1985

Folder 6 Meeting Minutes, 1986

Folder 7 Meeting Minutes, 1987

Folder 8 Meeting Minutes, 1988

Folder 9 Meeting Minutes, 1989

Folder 10 Meeting Minutes, 1990

Folder 11 Meeting Minutes, 1991

Folder 12 Meeting Minutes, 1992

Folder 13 Meeting Minutes, 1993

Folder 14 Meeting Minutes, 1994

Folder 15 Meeting Minutes, 1995

Box 11

Folder 1 Meeting Minutes, 1996

Folder 2 Meeting Minutes, 1997

Folder 3 Meeting Minutes, 1998

Folder 4 Meeting Minutes, 1999

Folder 5 Meeting Minutes, 2000

Folder 6 Meeting Minutes, 2001

Folder 7 Meeting Minutes, 2002

Folder 8 Meeting Minutes, 2003

Folder 9 Meeting Minutes, 2004

Folder 10 Meeting Minutes, 2005

Folder 11 Meeting Minutes, 2006

Folder 12 Meeting Minutes, 2007

Folder 13 Meeting Minutes, 2008

Folder 14 Meeting Minutes, 2009

Folder 15 Meeting Minutes, 2010

Folder 16 Meeting Minutes, 2011 -2013

Folder 17 Meeting Minutes, 2014-2016

Folder 18 Meeting Minutes, 2017-2018

Folder 19 Meeting Minutes, 2019-2020

IIB. Director’s Correspondence

Box 12

Folder 1 Form Letter Soliciting Materials, 1820

Folder 2 General Correspondence, 1824-1862

Folder 3 General Correspondence, 1864-1892

Folder 4 General Correspondence, 1903-1928

Folder 5 General Correspondence, 1929-1950

Folder 6 General Correspondence, 1960-1961

Folder 7 General Correspondence, 1962-1963

Folder 8 General Correspondence, 1964-1966

Folder 9 General Correspondence, 1969-1975

Folder 10 General Correspondence, 1976-1980

Folder 11 General Correspondence, 1981-1985

Folder 12 President/Director’s Circular Letters to the Proprietors, 1959-1962

Folder 13 President/Director’s Circular Letters to the Proprietors,
1963-1968

Folder 14 President/Director’s Circular Letters to the Proprietors, 1969-2006

Folder 15 Invitations and Acknowledgements, 1822-1825

Folder 16 Invitations and Acknowledgements, 1841-1849

Folder 17 Invitations and Acknowledgements, 1850-1860

Folder 18 Invitations and Acknowledgements, 1861-1869

Folder 19 Invitations and Acknowledgements, 1870-1880

Folder 20 Invitations and Acknowledgements, 1881-1994

Folder 21 Invitations and Acknowledgements, 1903-1932

Folder 22 Franklin Pierce Acknowledgement, 1859

Folder 23 List of Persons Invited, 1869-1889

Folder 24 Audubon Book Letter and Calling Card, 1851

IIC. Committee Reports and Records

Box 12

Folder 25 Committee to Revise By-Laws, 1821

Folder 26 Committee to Solicit Proprietors, 1822

Folder 27 Committee on Opening the Athenaeum in the Evening, 1822

Folder 28 Committee on Roof Repairs, 1826

Folder 29 Reading Room Committee, 1827

Folder 30 Committee on Book Lending to Subscribers, 1840

Folder 31 Haven Fund Committee, 1844

Folder 32 Committee on Heating Rooms, 1856

Folder 33 Committee on Periodical Loans, 1859

Folder 34 Committee on the Value of Shares, 1863

Folder 35 Committee for Purchasing Books, 1864, 1871

Folder 36 Committee on Accommodation for Books, 1871

Folder 37 James DeNormandie’s Report on John Albee and Female Librarians, 1871

Folder 38 Committee on Subscription Price, 1884

Folder 39 Committee to Frame the Wentworth Commission, 1886

Box 13

Folder 1 Restoration Committee: Meeting Minutes, 1892-1893

Folder 2 Restoration Committee: Fund Subscriptions, 1892-1893

Folder 3 Restoration Committee: Bills, 1891-1892

Folder 4 Restoration Committee: Bills, 1893

Folder 5 Restoration Committee: Correspondence with Ball and Dabney, 1892

Folder 6 Restoration Committee: Correspondence, Stanwood with Salter, 1892

Folder 7 Restoration Committee: Correspondence, Stanwood with Salter, 1893-Jan 1896

Folder 8 Restoration Committee: Correspondence, Stanwood with Salter, Feb-March 1896

Folder 9 Restoration Committee: Pepperrell Portrait by Tenney, 1894-1895

Folder 10 Restoration Committee: Bronze Tablets, 1895

Folder 11 Restoration Committee: Cannons, 1895

Folder 12 Restoration Committee: The Clovis Restoration, 1895-1896

Folder 13 Restoration Committee: Warren Portrait Restoration, 1895

Folder 14 Library Committee: Minutes and Reports, 1950-1969

Folder 15 Library Committee: Minutes and Reports, 1970-1984

Folder 16 Library Committee: Record Book, 1959-1963

Folder 17 Library Committee: Operating Procedures, ca.1960s

Folder 18 Library Committee: Book Budgets and Accounts, 1963-1976

Folder 19 Library Committee: General Correspondence, 1960-1983

Folder 20 Library Committee: Microfilming the NH Gazette, 1978-1980

Folder 21 Library Committee: Membership Survey Report, 1980

Folder 22 Library Committee: Membership Survey and Returned Questionnaire, 1979

Folder 23 Library Committee: Membership Survey and Returned Questionnaire, 1979

Folder 24 Library Committee: Membership Survey and Returned Questionnaire, 1979

Folder 25 Ad Hoc Library Committee, Library Space Report, 1985

Folder 26 Spring Tea Committee Correspondence, 1960-1963

Folder 27 Anniversary History Publications Committee, 1966

Folder 28 History Publication Committee Correspondence, 1966-1967

Folder 29 Admissions Committee, 1981-1982

Folder 30 Foye Building Committee, 1981-1985

Folder 31 Program Committee, 1982

Folder 32 Curatorial Committee, ca. 1983

Folder 33 Finance Committee, 1984

III. Secretary’s Reports and Annual Financial Statements

Yearly accounts and reports of the Athenaeum’s affairs. Accounts and reports are filed together until 1893. There are two separate reports for 1897-1898, after that there are no others. Separate financial statements began in 1921.

Box 14

Folder 1 Reports and Annual Financial Statements, 1829-1835

Folder 2 Reports and Annual Financial Statements, 1836-1837

Folder 3 Reports and Annual Financial Statements, 1838-1839

Folder 4 Reports and Annual Financial Statements, 1840-1841

Folder 5 Reports and Annual Financial Statements, 1842-1843

Folder 6 Reports and Annual Financial Statements, 1844-1845

Folder 7 Reports and Annual Financial Statements, 1846-1847

Folder 8 Reports and Annual Financial Statements, 1848-1849

Folder 9 Reports and Annual Financial Statements, 1850-1851

Folder 10 Reports and Annual Financial Statements, 1852-1853

Folder 11 Reports and Annual Financial Statements, 1854-1855

Folder 12 Reports and Annual Financial Statements, 1856-1857

Folder 13 Reports and Annual Financial Statements, 1858-1859

Folder 14 Reports and Annual Financial Statements, 1860-1861

Folder 15 Reports and Annual Financial Statements, 1862-1863

Folder 16 Reports and Annual Financial Statements, 1864-1865

Folder 17 Reports and Annual Financial Statements, 1866-1867

Folder 18 Reports and Annual Financial Statements, 1868-1869

Folder 19 Reports and Annual Financial Statements, 1870-1871

Folder 20 Reports and Annual Financial Statements, 1872-1873

Folder 21 Reports and Annual Financial Statements, 1874-1875

Folder 22 Reports and Annual Financial Statements, 1876-1877

Folder 23 Reports and Annual Financial Statements, 1878-1879

Folder 24 Reports and Annual Financial Statements, 1880-1881

Folder 25 Reports and Annual Financial Statements, 1882-1883

Folder 26 Reports and Annual Financial Statements, 1884-1885

Folder 27 Reports and Annual Financial Statements, 1886-1887

Folder 28 Reports and Annual Financial Statements, 1888-1889

Folder 29 Reports and Annual Financial Statements, 1890-1891

Folder 30 Reports and Annual Financial Statements, 1892-1893

Folder 31 Reports and Annual Financial Statements, 1897-1898

Box 15

Folder 1 Annual Financial Statements, 1921-1929

Folder 2 Annual Financial Statements, 1930-1939

Folder 3 Annual Financial Statements, 1940-1949

Folder 4 Annual Financial Statements, 1950-1959

Folder 5 Annual Financial Statements, 1960-1969

Folder 6 Annual Financial Statements, 1970-1975

Folder 7 Annual Financial Statements, 1976-1980

Folder 8 Annual Financial Statements, 1981-1983

Folder 9 Annual Financial Statements, 1985

Folder 10 Annual Financial Statements, 1986

Folder 11 Annual Financial Statements, 1987

Folder 12 Annual Financial Statements, 1988

Folder 13 Annual Financial Statements, Jan-June1989

Folder 14 Annual Financial Statements, July-Dec 1989

Folder 15 Annual Financial Statements, Budget Worksheets,1990

Folder 16 Financial Records, January 1990

Folder 17 Financial Records, February 1990

Folder 18 Financial Records, March 1990

Folder 19 Financial Records, April 1990

Box 16

Folder 1 Financial Records, May 1990

Folder 2 Financial Records, June 1990

Folder 3 Financial Records, July 1990

Folder 4 Financial Records, August 1990

Folder 5 Financial Records, September 1990

Folder 6 Financial Records, October 1990

Folder 7 Financial Records, November 1990

Folder 8 Financial Records, December 1990

Folder 9 Financial Records, Year-End 1990

Folder 10 Financial Records, Income and Expenses 1990

Folder 11 Financial Records, January 1991

Folder 12 Financial Records, February 1991

Folder 13 Financial Records, March 1991

Folder 14 Financial Records, April 1991

Folder 15 Financial Records, May 1991

Folder 16 Financial Records, June 1991

Folder 17 Financial Records, July 1991

Folder 18 Financial Records, August 1991

Box 17

Folder 1 Financial Records, September 1991

Folder 2 Financial Records, October 1991

Folder 3 Financial Records, November 1991

Folder 4 Financial Records, December 1991

Folder 5 Financial Records, Jan-June 1992

Folder 6 Financial Records, July-Dec 1992

Folder 7 Financial Records, 1993

Folder 8 Financial Records, 1994

Folder 9 Financial Records, 1994

Folder 10 Financial Records, 1995

Folder 11 Financial Records, 1995

Folder 12 Financial Records, 1996

Folder 13 Financial Records, FSNB Checking A/C., 1996

Folder 14 Financial Records, 1997

Folder 15 Financial Records, FSNB Checking A/C., 1997

Box 18

Folder 1 Financial Records, 1998

Folder 2 Financial Records, Depreciation Schedules and Bank A/Cs, 1998

Folder 3 Financial Records, 1999

Folder 4 Financial Records, FSNB Checking A/C., 1999

Folder 5 Financial Records, 2000

Folder 6 Financial Records, 2001

Folder 7 Financial Records, Bank of New Hampshire A/C, 2001

Folder 8 Financial Records, 2002

Folder 9 Financial Records, Bank of New Hampshire A/C, 2002

Folder 10 Financial Records, 2003

Folder 11 Financial Records, Bank of New Hampshire A/C, 2003

Box 19

Folder 1 Financial Records 2004

Folder 2 Financial Records 2005

IV. Account Records

Account books and ledger sheets; general bills and receipts; tax, investment, grants, and bequest records and correspondence. Expense ledger sheets for 1984-1985 are filed in oversize.

Box 20

Folder 1 Account Book, 1823-1893

Folder 2 Cash Account Books, 1869-1871

Folder 3 Cash Account Books, 1872-1880

Folder 4 Account Book, 1881-1893

Folder 5 Account Books, 1893-1903

Folder 6 Account Books, 1903-1923

Box 21

Folder 1 Account Book, 1923-1946

Folder 2 Receipts and Expenses Ledger Sheets, 1959-1961

Folder 3 Receipts and Expenses Ledger Sheets, 1962-1963

Folder 4 Receipts and Expenses Ledger Sheets, 1964-1966

Folder 5 Receipts and Expenses Ledger Sheets, 1967-1968

Folder 6 Receipts and Expenses Ledger Sheets, 1969-1970

Folder 7 Receipts and Expenses Ledger Sheets, 1971-1972

Folder 8 Receipts and Expenses Ledger Sheets, 1973-1974

Folder 9 Receipts and Expenses Ledger Sheets, 1976-1977

Folder 10 Receipts and Expenses Ledger Sheets, 1978-1979

Folder 11 Receipts and Expenses Ledger Sheets, 1980-1981

Folder 12 Receipts and Expenses Ledger Sheets, 1982-1984

Folder 13 Receipts and Expenses Ledger Sheets, 1985

Folder 14 Bank Accounts Ledger Sheets, 1968-1973

Folder 15 Assessment Accounts, 1832-1835

Folder 16 Assessment Account Book, 1836-1839

Folder 17 Subscriber’s Assessment Account Book, 1837-1846

Folder 18 Assessment Account Books, 1848-1859

Folder 19 Assessment Account Books, 1860-1866

Box 22

Folder 1 Assessment Account Books, 1869-1894

Folder 2 Assessment Account Books, 1903-1932

Folder 3 Assessment Account Books, 1933-1956

Folder 4 Assessment Account Ledger Sheets, 1964-1967

Folder 5 Assessment Account Ledger Sheets, 1968-1969

Folder 6 Assessment Account Ledger Sheets, 1970-1971

Folder 7 Assessment Account Ledger Sheets, 1972-1973

Folder 8 Assessment Account Ledger Sheets, 1973-1985, A-B

Folder 9 Assessment Account Ledger Sheets, 1973-1985, C-D

Folder 10 Assessment Account Ledger Sheets, 1973-1985, E-H

Folder 11 Assessment Account Ledger Sheets, 1973-1985, I-N

Folder 12 Assessment Account Ledger Sheets, 1973-1985, O-R

Folder 13 Assessment Account Ledger Sheets, 1973-1985, S

Folder 14 Assessment Account Ledger Sheets, 1973-1985, T-Z

Folder 15 Assessment Account Ledger Sheets, 1985-1992, A-F

Folder 16 Assessment Account Ledger Sheets, 1985-1992, G-M

Folder 17 Assessment Account Ledger Sheets, 1985-1992, N-Z

Folder 18 Fund Projects, 1986-1992 (Archives Project, 1989-1992; Building Project, 1989-1990; Endowment Fund, 1986-1992; Special Collections Fund, 1989-1991; Unrestricted Funds, 1989-1992)

Box 23

Folder 1 Bequests and Money Donations, 1874-1966

Folder 2 Bequests and Money Donations, 1971-1983

Folder 3 Donations Log, 2002-2009

Folder 4 Bequests: Copies of Will Records, n.d.

Folder 5 Bills and Receipts, 1836

Folder 6 Bills and Receipts, 1837

Folder 7 Bills and Receipts, 1838

Folder 8 Bills and Receipts, 1839

Folder 9 Bills and Receipts, 1840

Folder 10 Bills and Receipts, 1841-1842

Folder 11 Bills and Receipts, 1843-1844

Folder 12 Bills and Receipts, 1845-1846

Folder 13 Bills and Receipts, 1847-1848

Folder 14 Bills and Receipts, 1849-1850

Folder 15 Bills and Receipts, 1851-1852

Folder 16 Bills and Receipts, 1853-1854

Folder 17 Bills and Receipts, 1855-1856

Folder 18 Bills and Receipts, 1857-1858

Folder 19 Bills and Receipts, 1859-1860

Folder 20 Bills and Receipts, 1861-1862

Folder 21 Bills and Receipts, 1863-1864

Folder 22 Bills and Receipts, 1865-1866

Folder 23 Bills and Receipts, 1867-1868

Folder 24 Bills and Receipts, 1869-1870

Folder 25 Bills and Receipts, 1871-1872

Folder 26 Bills and Receipts, 1873-1874

Box 24

Folder 1 Bills and Receipts, 1875-1876

Folder 2 Bills and Receipts, 1877-1878

Folder 3 Bills and Receipts, 1879-1880

Folder 4 Bills and Receipts, 1881-1882

Folder 5 Bills and Receipts, 1883-1884

Folder 6 Bills and Receipts, 1885-1886

Folder 7 Bills and Receipts, 1887-1888

Folder 8 Bills and Receipts, 1889-1890

Folder 9 Bills and Receipts, 1891-1892

Folder 10 Bills and Receipts, 1893

Folder 11 Bills and Receipts, 1894

Folder 12 Bills and Receipts, 1895

Folder 13 Bills and Receipts, 1896-1897

Folder 14 Bills and Receipts, 1898-1910

V. Investment Records

Folder 15 Records and Correspondence, 1861-1920

Folder 16 Records and Correspondence, 1921-1929

Folder 17 Records and Correspondence, 1930-1937

Folder 18 Records and Correspondence, 1949

Folder 19 Records and Correspondence, 1951-1971

Box 25

Folder 1 Records and Correspondence, 1979-1981

Folder 2 Records and Correspondence, 1982-1983

Folder 3 Records and Correspondence, 1984

Folder 4 Records and Correspondence, 1985

Folder 5 Lists of Investments, 1919-1980

Folder 6 Dean Witter accounts, 1985-1986

Folder 7 Dean Witter accounts, 1986-1987

Folder 8 Dean Witter accounts, 1994-1999

Folder 9 Charles Schwab, 2003-2004

Folder 10 Charles Schwab, 2005-2006

Folder 11 Tucker Anthony, 1994-1995

Folder 12 Tucker Anthony, 1996-1997

Folder 13 Tucker Anthony, 1998-2000

Folder 14 Tucker Anthony, 2001-2002

Folder 15 Janus Money Market, 1993-1999

Folder 16 Smith Barney, 2006

Box 26

Folder 1 Jack White, 1998-1999

Folder 2 TD Waterhouse, 1999-2002

Folder 3 Dain Raucher, 2002-2003

Folder 4 List of Investments by Named Fund, 1994-2006

VI. Tax Records, 1912-2006

Box 26

Folder 7 Tax Records and Correspondence, 1912-1984

Folder 8 Tax Records and Correspondence, 1912-1984

Folder 9 Tax Records and Correspondence, 1912-1984

Folder 10 Tax Records and Correspondence, 1912-1984

Folder 11 Tax Records and Correspondence, 1912-1984

Folder 12 Internal review; 1985-1989 Part 1

Folder 13 Internal review; 1985-1989 Part 2

Folder 14 Internal review; 1985-1989 Part 3

Folder 15 Internal review and correspondence 1990

Box 27

Folder 1 Tax Returns 1989, 1990 and 1991

Folder 2 Tax Return Form 990 and paperwork, Jan-March 1992

Folder 3 Tax Return Form 990 and paperwork, April-June 1992

Folder 4 Tax Return Form 990 and paperwork, July-Sept 1992

Folder 5 Tax Return Form 990 and paperwork, Oct-Dec 1992

Folder 6 Tax Return Form 990 and paperwork, Year-End 1992

Folder 7 Tax Return Form 990 and paperwork, 1993

Folder 8 Tax Return Form 990 and paperwork, 1994

Folder 9 Tax Return Form 990 and paperwork, 1995

Folder 10 Tax Return Form 990 and paperwork, 1996

Folder 11 Tax Return Form 990 and paperwork, 1997

Folder 12 Tax Return Form 990 and paperwork, 1998

Folder 13 Tax Return Form 990 and paperwork, 1999

Folder 14 Tax Return Form 990 and paperwork, 2000

Folder 15 Tax Return Form 990 and paperwork, 2001

Folder 16 Tax Return Form 990 and paperwork, 2002

Folder 17 Tax Return Form 990 and paperwork, 2003

Folder 18 Tax Return Form 990 and paperwork, 2004

Folder 19 Tax Return Form 990 and paperwork, 2005

Folder 20 Tax Return Form 990 and paperwork, 2006

Box 28

Folder 1 Tax Return Form 990 and paperwork, 2007

Folder 2 Tax Return Form 990 and paperwork, 2008

Folder 3 Tax Return Form 990 and paperwork, 2009

Folder 4 Tax Return Form 990 and paperwork, 2010

Folder 5 Tax Return Form 990 and paperwork, 2011

Folder 6 Tax Return Form 990 and paperwork, 2012

Folder 7 Tax Return Form 990 and paperwork, 2013

Folder 8 Tax Return Form 990 and paperwork, 2014

Folder 9 Tax Return Form 990 and paperwork, 2015

Folder 10 Tax Return Form 990 and paperwork, 2016

Folder 11 Tax Return Form 990 and paperwork, 2017

Box 29

Folder 1 Form 941 Employer Federal Tax Returns, 1993

Folder 2 Form 941 Employer Federal Tax Returns, 1994-2004

Folder 3 Form 1096 Transmittal of Returns, 1993-2000

Folder 4 NH Employer Tax and Wage Report, 1993-2001

Folder 5 NH Employer Tax and Wage Report, 2002-2005

Folder 6 Maine Income Tax Withholding, 2001-2006

Folder 7 Internal Accounting Control Review, 2002 & 2005

VII. Employee Records

Correspondence on employment, including letters of acceptance and resignation; job descriptions and search records; salary receipts (1836-1902) and payroll records (1990-2005). Certificate of appointment for Garland Patch as curator is filed in Flat Box 1.

Box 29

Folder 8 Correspondence and Job Descriptions, 1900-1983

Folder 9 Ed Cass Employee File, 1982-1983

Folder 10 Salary Receipts, 1836-1837

Folder 11 Salary Receipts, 1838-1840

Folder 12 Salary Receipts, 1841-1843

Folder 13 Salary Receipts, 1844-1846

Folder 14 Salary Receipts, 1847-1849

Folder 15 Salary Receipts, 1850-1855

Folder 16 Salary Receipts, 1856-1863

Folder 17 Salary Receipts, 1864-1871

Folder 18 Salary Receipts, 1872-1875

Folder 19 Salary Receipts, 1876-1880

Folder 20 Salary Receipts, 1881-1883

Box 30

Folder 1 Salary Receipts, 1884-1886

Folder 2 Salary Receipts, 1887-1888

Folder 3 Salary Receipts, 1889-1890

Folder 4 Salary Receipts, 1891-1892

Folder 5 Salary Receipts, 1893-1894

Folder 6 Salary Receipts, 1895-1902

Folder 7 Executive Director’s Accounts (Ed Cass), 1982-1983

Folder 8 Payroll 1990

Folder 9 Payroll 1991

Folder 10 Payroll Register & W2 Forms,1993

Folder 11 Payroll Register & W2 Forms, 1993-1999

Folder 12 Payroll Register & W2 Forms, 2000-2002

Box 31

Folder 1 Payroll Register & W2 Forms, 2003-2004

Folder 2 Payroll Register & W2 Forms, 2005

VIII. Building Records

Bills, receipts, records and correspondence on building equipment and maintenance, including the Foye Building renovation and rebuilding following the 1981 collapse. Original New Hampshire Fire and Marine Insurance Company building purchase subscription (1823); building repair subscriptions and a furnace opinion survey (1861). The architect’s drawing of the front of the Athenaeum with a verandah design is filed in Oversize. Blueprints and plans for the Foye Store (1922-1950) and the Foye Building (1981-1983) are filed in Map Room Drawer 1 alongside plans for the Reading Room fireplaces (1892) and a newspaper rack (197?).

Box 31

Folder 3 Bills and Receipts, 1836-1840

Folder 4 Bills and Receipts, 1841-1844

Folder 5 Bills and Receipts, 1846-1849

Folder 6 Bills and Receipts, 1850-1855

Folder 7 Bills and Receipts, 1856-1857

Folder 8 Bills and Receipts, 1858-1861

Folder 9 Bills and Receipts, 1862-1864

Folder 10 Bills and Receipts, 1865-1868

Folder 11 Bills and Receipts, 1869-1874

Folder 12 Bills and Receipts, 1875-1882

Folder 13 Bills and Receipts, 1883-1895

Folder 14 Bills and Receipts, 1949-1956

Folder 15 Bills and Receipts, 1964-1972

Folder 16 Bills and Receipts, 1973-1977

Folder 17 Bills and Receipts, 1978-1983

Folder 18 Bills and Receipts, 1984

Folder 19 Bills and Receipts, 1985

Folder 20 Records and Correspondence, 1851-1931

Folder 21 Records and Correspondence, 1950-1965

Folder 22 Records and Correspondence, 1968-1983

Box 32

Folder 1 Records and Correspondence, 1981-April 1983

Folder 2 Records and Correspondence, May 1983-1984

Folder 3 Project Manual, 1983

Folder 4 Project Manual, 1983

Folder 5 Project Manual, 1983

Folder 6 Building Purchase Subscription, 1823

Folder 7 Subscriptions for Building Repairs, 1855-1891

Folder 8 Furnace Opinion Survey, 1861

IX. Library and Curatorial Records

Book and museum object catalogs, shelf lists and circulation records, as well as correspondence, binding records, and loan and conservation records. A circulation register (1962), two check out books (1911-1918) and book purchase statements (1836-1864) are filed in the Flat Box.

Box 32

Folder 9 Accession Book, #1-5870, 1824-1841

Folder 10 Accession Book, #5871-10544, 1842-1867 and Book Deposits, 1817-1831

Folder 11 Accession Books, #10545-18396, 1868-1897

Folder 12 Accession Books, #10545-18396, 1868-1897

Box 33

Folder 1 Accession Book, #18397-23394, 1898-1917

Folder 2 US Government Documents Accession Book, 1899-1907 and Book Purchases and Donations, 1912-1917

Folder 3 Book Catalog (Photocopy), 1823

Folder 4 Book Catalog (Printed), 1827

Folder 5 Book Catalog (Printed), 1833

Folder 6 Book Catalog (Printed), 1849

Folder 7 Book Catalog, 1885

Box 34

Folder 1 Book Catalog, 1886-1899

Folder 2 New Book Catalog, 1833-1839 (printed), 1839

Folder 3 New Book Catalogs (printed), 1849, 1850

Folder 4 New Book Lists, 1856-1857

Folder 5 New Book Catalog 1883-1886 (printed), 1886

Folder 6 New Book Catalog, 1884

Folder 7 New Book Lists, 1885

Folder 8 New Book Lists, 1886

Folder 9 New Book Lists, 1888

Folder 10 New Book Lists, 1889

Folder 11 New Book Lists, 1892-1894

Folder 12 New Book Lists, 1895-1898

Folder 13 New Book Lists, 1899-1900

Folder 14 New Book Lists, 1903-1912

Folder 15 New Book Lists, 1958-1961

Box 35

Folder 1 Tredick Library Catalog, ca. 1880

Folder 2 Tredick Library Catalog, 1886

Folder 3 Pamphlets Catalog, 1894-1897

Folder 4 Pamphlets Catalog, 1898-1906

Folder 5 Woodbury Pamphlets List, n.d.

Folder 6 Duplicate Books List, n.d.

Folder 7 Shelf List 1-67, ca. 1888

Folder 8 Shelf List 68-152, ca. 1888

Folder 9 Shelf List 153-206, ca. 1888

Folder 10 Shelf List, 206-368, ca. 1888

Folder 11 Shelf List, Third Floor, ca. 1888

Box 36

Folder 1 Shelf List 1-163, ca. 1906

Folder 2 Shelf List 1107-115, 164-203, ca. 1906

Folder 3 Shelf List, 200-339, ca. 1906

Folder 4 Shelf List, 341-456, ca. 1906

Folder 5 Books Purchased, 1898-1906 and Proprietor Lists, 1818-1965

Folder 6 Books Purchased and Donated, 1908-1909

Folder 7 Periodical Subscription List, 1979

Folder 8 Books Donated, 1817-1849

Folder 9 Books Donated, 1884

Folder 10 Books Donated, 1887

Box 37

Folder 1 Books Donated, 1890-1941

Folder 2 Books Donated: Bequest of Benjamin Tredick, 1877

Folder 3 Books Donated: Bequest of Jacob Hale Thompson, 1907

Folder 4 Books Donated: Correspondence, 1826-1871

Folder 5 Books Donated: Correspondence, 1904-1933

Folder 6 Books Donated: Correspondence, 1955-1962

Folder 7 Books Donated: Correspondence, 1963

Folder 8 Books Donated: Correspondence, 1964

Folder 9 Books Donated: Correspondence, 1965

Folder 10 Books Donated: Correspondence, 1966

Folder 11 Books Donated: Correspondence, 1967

Folder 12 Books Donated: Correspondence, 1968

Folder 13 Books Donated: Correspondence, 1969-1970

Folder 14 Books Donated: Correspondence, 1971-1972

Folder 15 Books Donated: Correspondence, 1973-1977

Folder 16 Books Donated: Correspondence, 1978-1979

Folder 17 Books Donated: Correspondence, 1980-1981

Folder 18 Books Donated: Correspondence, 1982

Folder 19 Books Donated: Correspondence, 1983-1984

Folder 20 Government Documents Donated: Correspondence with Ichabod Bartlett, 1824-1827

Folder 21 Government Documents Donated: Correspondence with John Parrott, 1821-1825

Folder 22 Government Documents Donated: Correspondence with John H. Sherburne, 1824-1825

Folder 23 Government Documents Donated: Correspondence with Levi Woodbury, 1827-1828

Folder 24 Government Documents Donated: General Correspondence, 1837-1841

Folder 25 Government Documents Donated: General Correspondence, 1844-1859

Folder 26 Government Documents Donated: General Correspondence, 1870-1907

Box 38

Folder 1 Periodical Request Petition, 1825

Folder 2 Proprietor Book Requests, n.d.

Folder 3 Proprietor Book Requests, ca. 1910

Folder 4 Book Withdrawals and Sales, 1908-1963

Folder 5 Books Withdrawn, 1964-1970

Folder 6 Book Withdrawals and Sales, 1971-1984

Box 39

Folder 1 Circulation Registers, 1874-1887

Folder 2 Circulation Registers, 1887-1895

Box 40

Folder 1 Circulation Registers, 1896-1902

Folder 2 Circulation Registers, 1902-1908

Box 41

Folder 1 Circulation Registers, 1909-1942

Folder 2 Circulation Registers, A-F, 1963-1978

Folder 3 Circulation Registers, G-M, 1963-1978

Folder 4 Circulation Registers, N-S, 1963-1978

Folder 5 Circulation Registers, T-W, 1963-1978

Folder 6 Check out lists, 1955-1960

Folder 7 Check out lists, 1961

Folder 8 Check out lists, 1962

Folder 9 Check out lists, 1963

Folder 10 Circulation Lists by Proprietor Name, A-D, 1977-2000

Box 42

Folder 1 Circulation Lists by Proprietor Name, E-H , 1977-2000

Folder 2 Circulation Lists by Proprietor Name, I-O, 1977-2000

Folder 3 Circulation Lists by Proprietor Name, P-S, 1977-2000

Folder 4 Circulation Lists by Proprietor Name, T-Z, 1977-2000

Folder 5 Curator’s Correspondence, 1975-1980

Folder 6 Curator’s Correspondence, 1981-1983

Folder 7 Executive Director’s Correspondence, 1982

Folder 8 Library Correspondence, 1856-1909

Folder 9 Library Correspondence, 1910-1951

Folder 10 Library Correspondence, 1957-1970

Folder 11 Library Correspondence, 1976-1979

Folder 12 Requests for Information, 1980-1981

Folder 13 Requests for Information, 1982-1984

Folder 14 Requests for Information, 1828-1911

Folder 15 Requests for Information, 1913-1922

Folder 16 Requests for Information, 1923-1926

Folder 17 Requests for Information, 1927-1929

Box 43

Folder 1 Requests for Information, 1930-1932

Folder 2 Requests for Information, 1933-1959

Folder 3 Requests for Information, 1960-1961

Folder 4 Requests for Information, 1962

Folder 5 Requests for Information, 1963-1964

Folder 6 Requests for Information, 1965

Folder 7 Requests for Information, 1966

Folder 8 Requests for Information, 1967

Folder 9 Requests for Information, 1968

Folder 10 Requests for Information, 1969

Folder 11 Requests for Information, 1970

Folder 12 Requests for Information, 1971-1972

Folder 13 Requests for Information, 1973-1974

Folder 14 Requests for Information, 1975-1977

Folder 15 Requests for Information, 1978

Folder 16 Requests for Information, 1979

Folder 17 Requests for Information, Jan-Aug 1980

Folder 18 Requests for Information, Sept-Dec 1980

Folder 19 Requests for Information, 1981

Folder 20 Requests for Information, Jan-July 1982

Folder 21 Requests for Information, Aug-Dec 1982

Folder 22 Requests for Information, 1983

Folder 23 Requests for Information, 1984

Folder 24 Requests for Information, 1985

Folder 25 Research Request Form Letter, ca. 1980

Box 44

Folder 1 Book Purchase Correspondence: Harrison Hall, 1820-1821

Folder 2 Book Purchase Correspondence: Carey and Lea, 1822

Folder 3 Book Purchase Correspondence: Cummings and Hilliard/Hilliard and Gray, 1822-1828

Folder 4 Book Purchase Correspondence: William Jackson, 1831-1832

Folder 5 Book Purchase Correspondence: William Jackson, 1833-1837

Folder 6 Book Purchase Correspondence: William Jackson, 1838

Folder 7 Book Purchase Correspondence: Lewis Adams, 1844-1853

Folder 8 Book Purchase Correspondence, 1819-1824

Folder 9 Book Purchase Correspondence, 1825-1826

Folder 10 Book Purchase Correspondence, 1827-1837

Folder 11 Book Purchase Correspondence, 1838-1843

Folder 12 Book Purchase Correspondence, 1844-1847

Folder 13 Book Purchase Correspondence, 1848-1851

Folder 14 Book Purchase Correspondence, 1852-1859

Folder 15 Book Purchase Correspondence, 1860-1867

Folder 16 Book Purchase Correspondence, 1868-1869

Folder 17 Book Purchase Correspondence, 1870-1884

Folder 18 Book Purchase Correspondence, 1903-1909

Folder 19 Book Purchase Correspondence, 1910-1919

Folder 20 Book Purchase Correspondence, 1920-1929

Folder 21 Book Purchase Correspondence, 1930-1933

Folder 22 Book Purchase Correspondence, 1967-1985

Folder 23 Books & Periodicals: Bills and Receipts, 1820-1835

Folder 24 Books & Periodicals: Bills and Receipts, 1836

Folder 25 Books & Periodicals: Bills and Receipts, 1837

Folder 26 Books & Periodicals: Bills and Receipts, 1838

Folder 27 Books & Periodicals: Bills and Receipts, 1839

Folder 28 Books & Periodicals: Bills and Receipts, 1840

Folder 29 Books & Periodicals: Bills and Receipts, 1841

Folder 30 Books & Periodicals: Bills and Receipts, 1842

Folder 31 Books & Periodicals: Bills and Receipts, 1843

Folder 32 Books & Periodicals: Bills and Receipts, 1844

Folder 33 Books & Periodicals: Bills and Receipts, 1845

Folder 34 Books & Periodicals: Bills and Receipts, 1846-1847

Folder 35 Books & Periodicals: Bills and Receipts, 1848-1849

Folder 36 Books & Periodicals: Bills and Receipts, 1850-1851

Box 45

Folder 1 Books & Periodicals: Bills and Receipts, 1852-1853

Folder 2 Books & Periodicals: Bills and Receipts, 1854-1855

Folder 3 Books & Periodicals: Bills and Receipts, 1856

Folder 4 Books & Periodicals: Bills and Receipts, 1857

Folder 5 Books & Periodicals: Bills and Receipts, 1858-1859

Folder 6 Books & Periodicals: Bills and Receipts, 1860

Folder 7 Books & Periodicals: Bills and Receipts, 1861-1862

Folder 8 Books & Periodicals: Bills and Receipts, 1863

Folder 9 Books & Periodicals: Bills and Receipts, 1864

Folder 10 Books & Periodicals: Bills and Receipts, 1865-1866

Folder 11 Books & Periodicals: Bills and Receipts, 1867-1868

Folder 12 Books & Periodicals: Bills and Receipts, 1869-1870

Folder 13 Books & Periodicals: Bills and Receipts, 1871-1872

Folder 14 Books & Periodicals: Bills and Receipts, 1873

Folder 15 Books & Periodicals: Bills and Receipts, 1874-1875

Folder 16 Books & Periodicals: Bills and Receipts, 1876-1877

Folder 17 Books & Periodicals: Bills and Receipts, 1878-1879

Folder 18 Books & Periodicals: Bills and Receipts, 1880-1881

Folder 19 Books & Periodicals: Bills and Receipts, 1882-1883

Folder 20 Books & Periodicals: Bills and Receipts, 1884

Folder 21 Books & Periodicals: Bills and Receipts, 1885

Folder 22 Books & Periodicals: Bills and Receipts, 1886

Folder 23 Books & Periodicals: Bills and Receipts, 1887

Box 46

Folder 1 Books & Periodicals: Bills and Receipts, 1888

Folder 2 Books & Periodicals: Bills and Receipts, 1889

Folder 3 Books & Periodicals: Bills and Receipts, 1890

Folder 4 Books & Periodicals: Bills and Receipts, 1891

Folder 5 Books & Periodicals: Bills and Receipts, 1892

Folder 6 Books & Periodicals: Bills and Receipts, 1893

Folder 7 Books & Periodicals: Bills and Receipts, 1894

Folder 8 Books & Periodicals: Bills and Receipts, 1895

Folder 9 Books & Periodicals: Bills and Receipts, 1896

Folder 10 Books & Periodicals: Bills and Receipts, 1948-1963

Folder 11 Books & Periodicals: Bills and Receipts, 1964-1965

Folder 12 Books & Periodicals: Bills and Receipts, 1966-1967

Folder 13 Books & Periodicals: Bills and Receipts, 1968-1969

Folder 14 Books & Periodicals: Bills and Receipts, 1970-1971

Folder 15 Books & Periodicals: Bills and Receipts, 1972-1973

Folder 16 Books & Periodicals: Bills and Receipts, 1974-1976

Folder 17 Books & Periodicals: Bills and Receipts, 1977-1979

Folder 18 Books & Periodicals: Bills and Receipts, 1980-1981

Folder 19 Books & Periodicals: Bills and Receipts, 1982-1983

Folder 20 Books & Periodicals: Bills and Receipts, 1984-1985

Box 47

Folder 1 Books & Periodicals: Bills, Receipts, and Correspondence, 1823-1849

Folder 2 Books & Periodicals: Bills, Receipts, and Correspondence, 1850-1871

Folder 3 Books & Periodicals: Bills, Receipts, and Correspondence, 1872-1883

Folder 4 Books & Periodicals: Bills, Receipts, and Correspondence, 1884-1889

Folder 5 Books & Periodicals: Bills, Receipts, and Correspondence, 1890-1895

Folder 6 Books & Periodicals: Bills, Receipts, and Correspondence, 1957-1985

Folder 7 Books at Bindery Lists, 1888-1891

Folder 8 Books at Bindery Lists, 1961-1982

Folder 9 Librarian Reports, 1879-1887

Folder 10 Librarian Reports, 1897-1898

Folder 11 Librarian Reports, 1901-1917

Folder 12 Librarian Reports, 1936-1984

Folder 13 Librarian Reports, 1988-1992

X. Curatorial Materials

Box 47

Folder 14 Curator’s Reports, 1977-1982

Folder15 Museum Catalog, ca. 1825

Folder 16 Museum Catalog and Mineral List, ca. 1830

Folder 17 Shell Catalog, ca. 1830

Folder 18 Mineral Catalog, ca. 1830

Folder 19 Coin Catalog, ca. 1830

Folder 20 List of US Coast Survey Charts, ca. 1860

Folder 21 Contents of Closet List, ca. 1890

Folder 22 Curatorial Receipts, 1825-1984

Folder 23 Loan of the HMS America, 1963

Folder 24 Loan of the Warren Portrait, 1981

Folder 25 Correspondence on the Pepperrell Painting by Smibert, 1863-1880

Folder 26 General Curatorial Correspondence, 1875-1983

Folder 27 General Curatorial Correspondence, 1875-1983

Folder 28 General Curatorial Correspondence, 1875-1983

Folder 29 General Curatorial Correspondence, 1875-1983

Folder 30 Curatorial Correspondence, Gifts, 1822-1985

Folder 31 Curatorial Inventories, 1971-1976

XI. Grants and Gifts

Box 48

Folder 1 New Hampshire Historic Preservation Grant, 1982-1983

Folder 2 NHPRC Grant, 1988

Folder 3 NHPRC Grant; 1988-1989

Folder 4 NHPRC Grant, 1990

Folder 5 NHPRC Grant; Proposal; RE: City Archives, 1990

Folder 6 NEH Grant; Proposal, 1990

Folder 7 GPCF Grants, 1984-2000

Folder 8 GPCF Grant, Wendell Photo Collection, 1988-1991

Folder 9 GPCF Grant, Ribblesdale Fund, 1991-1992

Folder 10 New Hampshire Charitable Fund, 1982-1983

Folder 11 New Hampshire Charitable Fund, Library Computerization Project, 1987-1988

Folder 12 New Hampshire Charitable Foundation : Public Outreach Grant, 1992

Folder 13 New Hampshire Charitable Fund, 1996-2005

Folder 14 New Hampshire State Library Grant for organizing the North Church Records, 2003-2005

Folder 15 NH Humanities Council Grant for three projects: “War and Peace: Images from the Russo-Japanese War,” “Literary Lions,” and a celebration of the 250th anniversary of publishing in the state

Folder 16 Margeson Fund, 1991-1993

Folder 17 Ellis L. Phillips Foundation Grant, 1992-1994

Folder 18 Various grants, 1980-1982: Includes Elizabeth B. Carter Foundation, Eva Gebhard-Gourgaud Foundation, Kresge Foundation

Folder 19 Various grants, 1996-2006: Includes Rosamond Thaxter Foundation, Friends of the Wentworth, First NH Investment Services, Partnership for Effective Nonprofits

Folder 20 Capital Campaign, 1993-1994

Folder 21 Capital Campaign, 1995-1996

Box 49

Folder 1 Gift, Philip J. Lawrence, 1988-1990

Folder 2 Gift, Louise B. McCarthy, 1989-1990

Folder 3 Gift, John Eldridge Frost Fund 1992-1993

Folder 4 Gifts, Various, 1987-1990

Folder 5 Gifts, Various, 1994-2000

XII. Athenaeum Newsletters, 1982-2021

Folder 6 Newsletters, Sept 1982-Nov 1987

Folder 7 Newsletters, Feb 1988-Dec 1989

Folder 8 Newsletters, March 1990-May 1992

Folder 9 Newsletters, July 1992-Dec 1993

Folder 10 Newsletters, March 1994-Dec1995

Folder 11 Newsletters, March 1996-Dec1997

Folder 12 Newsletters, March 1998-Sept 1999

Folder 13 Newsletters, 2000-2001

Folder 14 Newsletters, 2002-2004

Folder 15 Newsletters, 2005-2007

Folder 16 Newsletters, 2008-2010

Folder 17 Newsletters, 2011-2013

Folder 18 Newsletters, 2014-2017

Folder 19 Newsletters, 2018-2021

XIII. Visitor Registers

Box 50

Folder 1 Visitor Register, 1827-1829

Folder 2 Visitor Register, 1832-1836

Folder 3 Visitor Register, 1837-1850

Folder 4 Visitor Register, 1856-1885

Folder 5 Visitor Register, 1885-1894

Folder 6 Visitor Register, 1895-1914

Box 51

Folder 1 Visitor Register, 1894-1955

Folder 2 Visitor Register, 1957-1977

Folder 3 Visitor Register, 1980-1989

Folder 4 Visitor Register, 1989-1991

Folder 5 Visitor Register, Jan 1992

Folder 6 Visitor Register, 1999-2003

Box 52

Folder 1 Visitor Register, June 1992-2011

Folder 2 Visitor Register, 2003-2017

Folder 3 Visitor Register: Athenaeum 175th Anniversary Party, 1992 and Louisbourg Exhibit, 1994

Folder 4 Visitor Register: Goodhue Exhibit, 2001

Folder 5 Visitor Register: Cheek By Jowl Exhibit, 2002

Folder 6 Visitor Register: Times of Turbulence and Triumph, 2002

Folder 7 Visitor Register: Herbert Waters Exhibit, 2003

Folder 8 Visitor Register: Charles Woodbury Exhibit, 2003

Folder 9 Visitor Register: Adolphus W. Greely Exhibit, 2007

Folder 10 Visitor Register: Selections from the Ogunquit Museum of Art Exhibit, 2009

Box 53

Folder 1 Visitor Register: Treasures of the American Independence Museum Exhibit, 2010-2011

Folder 2 Visitor Register: Exhibits, 2011-2017:

2011
–“Money, Revolution & Books: The Athenaeum’s Library of John Fisher of London” Exhibit
–Sixteenth Annual Proprietor’s Show

2012
–“Portraits of Portugal: The Photographs of David Schirmer”
–“Height of Propriety: Fashions Through Time”
–“Downton Abbey: A Portsmouth Family’s Connection”
–Seventeenth Annual Proprietor’s Show

2013
—“Going to Blazes: Portsmouth Fires & Fire Societies”
—“Ephemera: The Art of Everyday Printed Matter”
—“The House That Beer Built: Frank Jones’s Maplewood Farm,”
–Eighteenth Annual Proprietor’s Show

2014
–“The 1749 Model of the H.M.S. America: The Athenaeum’s First Object, 1820”
–“First Congregational Church of Kittery and the Pepperrell Family” –Norma Bernstein-Smith: Talented Artist, Adventuresome Spirit
–Nineteenth Annual Proprietor’s Show

2015
–“Cosmopolitan Consumption: New Engand Shoe Stories”
–“Embelishments: Constructing Victorian Detail”
–Twentieth Annual Proprietor’s Show”

2016
–“The North End: A Lost Portsmouth Neighborhood”
–“The Architectural Heritage of the Piscataqua: John Mead Howells photographs”
–Twenty-First Annual Proprietor’s Show”

2017
–“Treasures of the Portsmouth Athenaeum, Parts 1-3”

Folder 3 Visitor Register: Exhibits, 2017-2018:

–“Treasures of the Portsmouth Athenaeum, Parts 3-4”
— “The Show of Shows: 20 Years of Athenaeum Exhibits 1996-2016”

Folder 4 Visitor Register: Book signing for Frank Jones, King of the Alemakers, Ray Brighton, 1976.

XIV. Newspaper Articles about the Portsmouth Athenaeum

Box 54

Folder 5 Building Collapse, 1981-1982

Folder 6 Articles, 1820-1839

Folder 7 Articles,1840-1859

Folder 8 Articles,1860-1879

Folder 9 Articles, 1880-1899

Folder 10 Articles,1900-1989

Folder 11 Articles,1990-1999

Folder 12 Articles, 2000-2009

Folder 13 Articles, 2010-2019

Box 54

XV. New Hampshire Fire and Marine Insurance Company

Assignment of claims to the Athenaeum (1825); Schooner Hope and the Brig Alonzo claims; correspondence and dividend orders.

Folder 1 Assignment of Claims, 1825

Folder 2 Schooner Hope Claims, 1832

Folder 3 Brig Alonzo Claims, 1832

Folder 4 Letters, 1832-1846

Folder 5 Dividend Orders, 1836-1846

Folder 6 Dividend Orders, 1836-1846

 

Oversize Box 1

Folder 1 Insurance Policies, 1823-1881

Folder 2 Meteorological Journal, 1828-1829

Folder 3 Expenses Ledger Sheets, 1984-1985

Folder 4 Verandah Design Facade Drawing, ca. 1849

 

Flat Box 1

Folder 1 Portsmouth Marine Society Stock Certificates, 1982

Folder 2 Certificate of Appointment, Garland Patch Curator, 1967

Folder 3 Circulation Register, 1962

Folder 4 Check-out register for books, 1911-1917

Folder 5 Check-out register for books, 1917-1918

Folder 6-7 Books and Periodicals, Statements of Accounts, 1836-1864

 

Map Case

M0034 Athenaeum Block, Plot Plans, 1800-1949

 

Map Room Drawer 1

Folder 1 Fireplace and Newspaper Rack Plans, 1892, 197?

Folder 2 Foye Store Blueprints, 1922-1950

Folder 3 Foye Building Designs and Blueprints, 1981-1983, Part 1

Folder 4 Foye Building Designs and Blueprints, 1981-1983, Part 2

Folder 5 Foye Building Designs and Blueprints, 1981-1983, Part 3