Portsmouth Athenaeum Records, 1817-2021 – MS001
Sources: Most records were found in various places throughout the building. Some records were brought in by current and past officers. The visitor register for 1895-1918 was purchased at a book sale for ten cents by Rodney Armstrong and given to the Athenaeum in 1962. The “Act of Incorporation” printed in 1817 was received from the estate of Mrs. Edward Wendell in 1963. The architect’s drawing of the front view of the Athenaeum with balcony was given by Joseph W. P. Frost.
Citation: Portsmouth Athenaeum Records, MS001, Portsmouth Athenaeum
Size: 28 linear feet
Access: Consult Keeper regarding research of more recent materials.
Processed by: Kevin Shupe in 1990, revisions and additions by Susan Stowe Kindstedt in 2006, Nancy Mulqueen in 2007 and Roland Goodbody in 2021.
Related: New Hampshire Fire and Marine Insurance Company Records, MS002; Portsmouth Athenaeum Photo Collection, P0042.
Summary
Records of the circulation library, including book catalogs, circulation registers, purchase and gift records, and curatorial records of the museum operations; administrative records including minutes, membership records, and business correspondence; organizational records including financial records, building maintenance records, and employee files; and some records of the New Hampshire Fire & Marine Insurance Company, whose business obligations and claims were assigned to the Athenaeum in 1825. See also MS002 New Hampshire Fire and Marine Insurance Company.
Scope and Content
The records of the Portsmouth Athenaeum in this collection span the years 1816, when the institution was formed, through 2021. These are the business and administrative papers of the Portsmouth Athenaeum whose primary activity was the maintenance of a circulation library, with the largest series of records being related to library functions such as book purchases, circulation, and information requests.
The Athenaeum records are divided into fifteen series based loosely on a hierarchical division of the materials from administrational records to operational records to library records. The first three series are administrational records. Governance of the Athenaeum was generally done by annual meetings of the proprietors, regular meetings of the directors, and various temporary committees. The proprietor records and those general records which apply to the proprietor administration are in the first series. Those records directly relating to directors and committees are in the second series. These two administrative series make up approximately one third of the collection and generally consist of meeting minutes, reports, and legal papers. Proprietor records include share transactions, and all non-specific records relating to the overall institution. Directors records contain the administrative correspondence (including that of the president, secretary and treasurer). A large part of that correspondence is comprised of invitations to temporary residents to use the Athenaeum and acknowledgement of their invitation. Most of these invitations were issued to navy and other military officers stationed in the area but also included dignitaries, one of whom was President Franklin Pierce (1859). The administrative correspondence also contains the circular letters sent to all proprietors, primarily yearly reports by the president. Committee records are for the most part meeting minutes. In some cases there are extensive committee records with correspondence, meeting minutes, and financial records. There were committees on every aspect of the administration such as building maintenance, library procedures and financial arrangements. Committees were temporary until 1955 when a Nominating Committee was established by the by-laws to prepare nominations of officers and directors. There are bi records if this committee but their nominations are reported at the annual meeting. Other permanent committees have since been established: the Finance Committee and Library Committee in the 1959 by-laws and the Admissions Committee in the 1979 by-laws.
The third series, Secretary’s Reports and Annual Financial Statements were compiled by the secretary/treasurer for presentation at the proprietors’ annual meeting and until 1907 they are for the most part duplicated in the annual meeting minutes. The last secretary’s report is in 1898 and there are no separate annual financial reports for the period between 1894 and 1921. After 1921 there are financial reports prepared for the annual meeting that are not duplicated in the minutes. From 1959 through 1984 an outside auditor prepared the annual financial statement although there are a few preliminary statements prepared by the treasurer. In 1985 the annual financial statement is again prepared by the treasurer.
The next five series are the general operational records: the financial, investment and tax records, employee records and building records. These records center around the fiscal and business aspects of operating the institution. There are account books, general bills and receipts, salary receipts and employment records, receipts, record and correspondence for building equipment and maintenance.
The largest series of records (four linear feet) are those connected to the library and curatorial functions of the Athenaeum. These include the organizational records (i.e. book catalogs, accession books, and shelf lists), and the administrative and financial records (i.e. book donations and purchases, and information requests). A small portion of the records are curatorial and document the museum objects in the Athenaeum, including catalogs of materials, correspondence on object loans, and restoration and purchase receipts.
The final five series collect together information about various grant-funded projects, the run of Athenaeum newsletters, visitor registers, guest registers for exhibits, photocopies of newspaper articles about the Athenaeum, and finally, a small amount of records of the New Hampshire Fire & Marine Insurance Company, whose business obligations and claims were assigned to the Athenaeum in 1825.
Important Dates
1816 Dec: Meeting is held on the establishment of a public reading room and library in Portsmouth. A committee is appointed to draw up a set of regulations and articles and send it around for subscription.
1817 June: Act of Incorporation by New Hampshire Legislature
1818 March: Elected officers and directors; established bylaws and regulations; 50 shares were established
1819 January: Timothy Upham offers a room at the Customs House for the use of the library
1823: The subscribers who have purchased the New Hampshire Fire and Marine building convey the Athenaeum building to the proprietors in return for proprietor shares. Fifty new shares are distributed.
1826-1827: Construction of a new sloped roof
1830: John Fisher of London donates approximately 300 volumes
1834: Book Catalogue was distributed to proprietors. Voted that rooms be closed at 10pm and opened at sunrise
1849: New catalog printed. Voted that a verandah be built in front of the Athenaeum provided that sufficient funds be raised through subscription.
1851 August: Vote to light the rooms with gas.
1855-1856: The reading room remodeled; the Mercantile Library Association offered the use of their rooms during repairs.
1861: Cut through the third floor ceiling to make a balcony. Installation of new furnace and improvements made to the cellar.
1862 January: Bylaws revised.
1863 January: Vote to substitute kerosene for gas in the library room.
1877: Bequest of Benjamin T. Tredick library of 1323 volumes.
1882: Old furnace replaced.
1884 March: Bylaws changed.
1891: Nine cases of books from Mrs. Annie G. Eddy representing her husband’s office library received but not opened due to lack of shelf space.
1892 January: Bylaws changed.
1893: About 1200 government documents removed to the new county building on State Street
1893-1896: Reading Room renovated.
1899: Bequest of the library of Charles Levi Woodbury. Card catalogue system adopted.
1907: Gift of the library of Jacob H. Thompson.
1914 January: Committee appointed to dispose of articles in the fourth story.
1922: Duplicate books given to the Newington Library.
1930 January: Bylaws changed.
1943 October: Vote to sell the Ray Foye land in the rear of the building for $1000.
1952:Furnace renovated and an oil burner installed.
1953 January: Vote to increase the number of shares to 120.
1954 January: Vote to loan 4 portraits to the Portsmouth Public Library
1956: Mezzanine renovated for use as an office and for storage of rare book and objects.
1963: Ship model “America” sent to the Smithsonian.
1966: 150th anniversary book published.
1972 Vote to increase shares to 150.
1973 March: Vote to increase shares to 170.
1980: Vote to purchase the entire 6-8 Market Square building (the Foye Building).
1981 January: Vote to increase number of shares to 200. Vote to allow loan of Warren portrait to the Los Angeles County Museum of Art.
1981 December 23: Collapse of 6-8 Market Square Building during renovations of basement.
1982 January: Accepted the resignation of Joseph Copley as curator and awarded him life proprietorship.
1982: Grant from the Carter Foundation to hire Ed Cass as Executive Director.
1983 January: Vote to increase number of shares to 225.
1985 January: Number of shares increased to 250.
1986 Research Library opened to the public.
1987 January: Rita Conant named Chair of the Curatorial Committee.
1987 January: Grant received from NHCF and the Elizabeth Carter Fund to computerize book inventory.
1987 June: Begin opening on Saturdays
1988 July: Grant from the National Historical Publications & Records Commission to fund a professional archivist for processing collections & staff/volunteer training.
1989 January: Special Assessment approved by Proprietorship for repair of the buildings chimneys.
1989 December: Beginning of the Adopt-a-Book program.
1990 July: Anonymous gift received for the processing of the Central Baptist Church papers.
1990 July: Warner House Association Grant for processing of the Warner House papers held on deposit.
1990 July: The Greater Portsmouth Community Foundation grant for processing of the Wendell Photograph Collection.
1990 July: Winthrop S. Carter Fund of the Greater Portsmouth Community Foundation for processing of the Wendell papers.
1991 April: Restoration of the front of 9 Market Square started by John Schnitzler.
1991 September: Dorothy Vaughan is made an Honorary Member.
1993 January: Long Range Msater Plan presented to membership.
1993 April: Samuel Hunt Foundation grant received for organizing and microfilming the Warrick Collection of Langdon papers.
1993 May: Ellis Foundation grant received for organizing and microfilming the Warrick Collection of Langdon papers.
1993 July: HVAC system installed in stacks/work area,
1996: First Annual Athenaeum Book Sale held.
1997 December: Rosamund Thaxter Grant received toward purchase of photographic scanning equipment,
1998 April: Work begins on the Athenaeum elevator.
1998: Resignation of Rita Conant as Chair of the Curatorial Committee.
1998 June: New Hampshire Humanities Council grant received for Athenaeum exhibit on printing.
1998 August: Opening of the Loretta Slawson Hassett Reading room on the mezzanine.
1999 Cathleen Hodson is named Curator.
1999 January: Proprietorship increased to 340.
1999 February: First Athenaeum Board Handbook published.
1999 December: Keeper Jane Porter retires.
2000 January: Proprietorship increased to 350.
2001 January: Thomas Hardiman begins as new Keeper.
2002: Grand Opening of the Richard Adams elevator.
2002: New key card security system installed.
2003 January: Proprietorship increased to 375.
2005 May: Grant received from the Greater Piscataqua Charitable Foundation to create an Athenaeum website.
2005 October: Athenaeum website inaugurated.
2017 Athenaeum 200th anniversary celebrated with publication of Portsmouth Athenaeum: The Story of A Collection Through The Eyes of Its Proprietors, 1817-2017, ed. Sherry Wood
Series Listing
I. Proprietor Records and General Files
A. Incorporation and Bylaws
B. Proprietor Records
C. Property/Legal Records
D. Insurance
E. Proprietors Registers
F. General Records
II. Directors and Committees
A. Directors Records
B. Directors Correspondence
C. Committee Reports and Records
III. Secretary’s Reports and Annual Financial Statements
IV. Financial and Investment Records
A. Account Books and Records
B. Assessment Accounts
C. Donations and Grants
V. Investment Records
VI. Tax Records
A. Financial Miscellaneous
B. General Operations Bills and Receipts
VII. Employee Records
VIII. Building Records
A. Building Equipment and Maintenance
B. Foye Building Renovations
C. General Building Records
IX. Library Records
A. Book Catalogs and Lists
B. Book Purchases and Gifts
C. Book Requests
D. Book Withdrawals and Sales
E. Circulation Records
F. General Correspondence
G. Books and Periodicals Purchase Records
H. Book Binding Records
I. Librarian’s Reports
X. Curatorial Records
XI. Grants
XII. Athenaeum Newsletters
XIII. Visitor Registers and Exhibit Guest Visitors
XIV. News Articles
XV. New Hampshire Fire and Marine Insurance Company
Series I. Proprietor Records and General Files
Includes incorporation records and bylaws, meeting minutes, deeds, leases, insurance and legal papers, various Master Plans, etc. Records within each division are filed chronologically except for the returned shares which are filed by share number. Athenaeum block plot plans are filed in the Small Map Case. Some insurance policies for the years 1823 and 1881 are filed in Oversize, as is a meteorological journal kept in 1828-1829. A Portsmouth Marine Society stock certificate is filed in Flat Box 1.
IA. Incorporation and Bylaws
Box 1
Folder 1 Act of Incorporation, 1817
Folder 2 Act of Incorporation and Bylaws (printed), 1818
Folder 3 Act of Incorporation and Bylaws (printed), 1824
Folder 4 Bylaws (printed), 1862-1996 and Amendments, 1999
Folder 5 Act of Incorporation Amendments, State Certificates, 1962-1983
IB. Proprietor Records
Folder 6 Original Subscribers (with original signatures), 1817
Folder 7 Proprietors subscriptions paid, 1818
Folder 8 Proprietors subscriptions paid, 1819
Folder 9 Proprietors subscriptions paid, 1820
Folder 10 Proprietors subscriptions paid, 1821
Folder 11 Proprietors subscriptions paid, 1822
Folder 12 Proprietors subscriptions paid, 1823
Folder 13 Proprietors subscriptions paid, 1824
Folder 14 Proprietors subscriptions paid, 1825
Folder 15 Proprietors subscriptions paid, 1826
Folder 16 Lists of Proprietors, 1927-1960
Folder 17 Lists of Proprietors, 1961-1968
Folder 18 Lists of Proprietors, 1970-1976
Folder 19 Lists of Proprietors, 1977-1983
Folder 20 Lists of Proprietors, 1984-1999
Box 2
Folder 1 Lists of Proprietors, 2012
Folder 2 Lists of Proprietors, 2013
Folder 3 Lists of Proprietors, 2015
Folder 4 Lists of Proprietors, 2016
Folder 5 Lists of Proprietors, 2017
Folder 6 Lists of Proprietors, 2018
Folder 7 Lists of Proprietors, 2019
Folder 8 Lists of Proprietors, 2020
Folder 9 Annual Report, 1826 (printed)
Folder 10 Proprietor Meeting Record Books and Minutes,1817-1857
Box 3
Folder 1 Proprietor Meeting Record Books and Minutes,1858-1887
Folder 2 Proprietor Meeting Record Books and Minutes, 1888-1907
Folder 3 Proprietor Meeting Minutes (Annual Meetings), 1908-1940
Folder 4 Proprietor Meeting Minutes, 1941-1960
Folder 5 Proprietor Meeting Minutes, 1961-1970
Folder 6 Proprietor Meeting Minutes, 1971-1978
Folder 7 Proprietor Meeting Minutes, 1979-1985
Folder 8 Proprietor Meeting Minutes, 1986
Folder 9 Proprietor Meeting Minutes, 1987-1989
Folder 10 Proprietor Meeting Minutes, 1990-1994
Folder 11 Proprietor Meeting Minutes, 1995-2000
Folder 12 Proprietor Meeting Minutes, 2001-2002
Folder 13 Proprietor Meeting Minutes, 2003-2006
Folder 14 Proprietor Meeting Minutes, 2007 and 2012-2016
Box 4
Folder 1 Proprietor Meeting Notices, 1842-2001
Folder 2 Proprietors Shares Returned, Nos. 1-3,1818-1985
Folder 3 Shares Returned, Nos. 4-7,1818-1985
Folder 4 Shares Returned, Nos. 8-11,1818-1988
Folder 5 Shares Returned, Nos. 12-17,1818-1985
Folder 6 Shares Returned, Nos. 18-20,1818-1985
Folder 7 Shares Returned, Nos. 21-24,1818-1985
Folder 8 Shares Returned, Nos. 25-26,1818-1985
Folder 9 Shares Returned, Nos. 27-29,1818-1985
Folder 10 Shares Returned, Nos. 30-31,1818-1985
Folder 11 Shares Returned, Nos.32-33,1818-1985
Folder 12 Shares Returned, Nos.34-37,1818-1989
Folder 13 Shares Returned, Nos. 38-40,1818-1985
Folder 14 Shares Returned, Nos. 41-43,1818-1985
Folder 15 Shares Returned, Nos. 44-45,1818-1986
Folder 16 Shares Returned, Nos. 46-48,1818-1985
Folder 17 Shares Returned, Nos. 49-51,1818-1985
Folder 18 Shares Returned, Nos. 52-55,1818-1985
Folder 19 Shares Returned, Nos. 56-58,1818-1985
Folder 20 Shares Returned, Nos. 59-62,1818-1985
Folder 21 Shares Returned, Nos. 63-67,1818-1989
Folder 22 Shares Returned, Nos. 68-72,1818-1985
Folder 23 Shares Returned, Nos. 73-77,1818-1985
Folder 24 Shares Returned, Nos. 78-80,1818-1985
Folder 25 Shares Returned, Nos. 81-85,1818-1989
Box 5
Folder 1 Shares Returned, Nos. 86-88,1818-1985
Folder 2 Shares Returned, Nos. 89- 92,1818-1985
Folder 3 Shares Returned, Nos. 93-98,1818-1985
Folder 4 Shares Returned, Nos. 99-135,1818-1988
Folder 5 Shares Returned, Nos. 136-284,1973-1992
Folder 6 Proprietor Share Correspondence, 1838-1854
Folder 7 Proprietor Share Correspondence, 1855-1884
Folder 8 Proprietor Share Correspondence, 1885-1903
Folder 9 Proprietor Share Correspondence, 1904-1908
Folder 10 Proprietor Share Correspondence, 1909-1914
Folder 11 Proprietor Share Correspondence, 1915-1918
Folder 12 Proprietor Share Correspondence, 1919-1921
Folder 13 Proprietor Share Correspondence, 1922
Folder 14 Proprietor Share Correspondence, 1923
Folder 15 Proprietor Share Correspondence, 1924-1925
Folder 16 Proprietor Share Correspondence, 1926
Folder 17 Proprietor Share Correspondence, 1927
Folder 18 Proprietor Share Correspondence, 1928
Folder 19 Proprietor Share Correspondence, 1929-1930
Folder 20 Proprietor Share Correspondence, 1931
Folder 21 Proprietor Share Correspondence, 1932
Folder 22 Proprietor Share Correspondence, 1933
Folder 23 Proprietor Share Correspondence, 1938-1952
Folder 24 Proprietor Share Correspondence, 1953-1961
Folder 25 Proprietor Share Correspondence, 1962
Folder 26 Proprietor Share Correspondence, 1963-1964
Folder 27 Proprietor Share Correspondence, 1965-1969
Folder 28 Proprietor Share Correspondence, 1970-1973
Folder 29 Proprietor Share Correspondence, 1974-1975
Folder 30 Proprietor Share Correspondence, 1976
Folder 31 Proprietor Share Correspondence, 1977-1978
Folder 32 Proprietor Share Correspondence, 1979
Folder 33 Proprietor Share Correspondence, 1980-1989
Box 6
Folder 1 Subscription for South Parish Share, ca.1834
Folder 2 Shares Attached, Claims Against Proprietors, 1840-1843
Folder 3 Share Auction Notice, 1849
Folder 4 Share Preemption Receipts, 1860-1871
Folder 5 Share Sales Commission, 1889
Folder 6 Share Transfer Procedures, 1963
Folder 7 Proprietor Applications, A-B, 1965-1985
Folder 8 Proprietor Applications, c, 1965-1985
Folder 9 Proprietor Applications, D, 1965-1985
Folder 10 Proprietor Applications, E-F, 1965-1985
Folder 11 Proprietor Applications, G, 1965-1985
Folder 12 Proprietor Applications, H-J, 1965-1985
Folder 13 Proprietor Applications, K-L, 1965-1985
Folder 14 Proprietor Applications, M, 1965-1985
Folder 15 Proprietor Applications, N-Q, 1965-1985
Folder 16 Proprietor Applications, R, 1965-1985
Folder 17 Proprietor Applications, S, 1965-1985
Folder 18 Proprietor Applications, T-V, 1965-1985
Folder 19 Proprietor Applications, W-Z, 1965-1985
IC: Property/Legal Records
Box 6
Folder 20 Fogg and Hadley vs. Athenaeum, Correspondence and Legal Papers, 1851-1863
Folder 21 Property Deed, N. H. Fire and Marine to Athenaeum, 1823
Folder 22 Vault Lease, 1811-1863
Folder 23 Back Land Deed Extracts, 18??
Folder 24 Title Search Notes, Athenaeum Block, 18??
Folder25 License for Pipe Installation, 1960
Folder 26 Foye Building Contracts and Correspondence, including “Declaration of Condominium Ownership and Bylaws for Athenaeum Condominium, Market Square,” 1981-1983
Folder 27 Plot Plans and Deeds, Athenaeum Block, 1804-1981 (photocopies)
Folder 28 Pierce Block Condominium documents, quitclaim deed, covenants, bylaws and floor plan, 1991, 1992, 1999
Folder 29 Deeds for Athenaeum Condo units 3, 4, & 6, 2008
ID. Insurance
Box 7
Folder 1 Insurance Policies, 1823-1985
Folder 2 Insurance Policies, 1823-1985
Folder 3 Insurance Policies, 1823-1985
Folder 4 Insurance Policies, 1823-1985
Folder 5 Insurance Policies, 1823-1985
Folder 6 Insurance Inventory, 1968
Folder 7 Insurance Correspondence, 1923-1985
IE. Proprietors Registers
Box 7
Folder 8 Proprietors Register, 1990-1992
Folder 9 Proprietors Register, 1992-1993
Folder 10 Proprietors Register, 1993-1994
Folder 11 Proprietors Register, 1996-1997
Folder 12 Proprietors Register, 1997-1999
Folder 13 Proprietors Register, 1999
Box 8
Folder 1 Proprietors Register, 2000-2001
Folder 2 Proprietors Register, 2001-2002
Folder 3 Proprietors Register, 2003-2004
IF. General Records
Box 8
Folder 4 Charles Turrell Proposal to Pay Assessment with Newspapers, 1823
Folder 5 Subscription for Joseph Pfeiffer, 1861
Folder 6 Strawbery Banke Share Certificate, 1961
Folder 7 Newcomen Society Luncheon Honoring the Athenaeum, 1967
Folder 8 National Register of Historic Houses Application and Letter, 1973
Folder 9 Procedures in case of fire, 1976
Folder 10 Fiscal Operating Procedures, ca. 1963
Folder 11 Standard Operating Procedures, 1982
Folder 12 Potted Histories and Descriptions of the Atheaneum
Folder 13 Master Plan, Correspondence and Contract, 1981-1982
Folder 14 Master Plan, Proprietor Survey, 1981
Folder 15 Master Plan, Conservation Survey, 1981
Folder 16 Master Plan Draft, 1982
Folder 17 Master Plan, 1982
Folder 18 Master Plan material, 1992
Folder 19 Long Range Plan Recommendations, 2001
Box 9
Folder 1 An Environmental Survey of the Portsmouth Athenaeum, Woodard Openo, 1996. Paper submitted for class,
Folder 2 Long-Range Plan: Preparing the Portsmouth Athenaeum For The 21st Century, 2000
II. Directors and Committee Records
Includes directors meeting records and administrative correspondence. Filed chronologically.
IIA. Director’s Records
Box 9
Folder 3 Meeting Record Book, 1823-1917
Folder 4 Meeting Record Book, 1827-1846
Folder 5 Meeting Record Book, 1846-1884
Folder 6 Meeting Record Book, 1884-1917
Folder 7 Meeting Minutes, 1919-1933
Folder 8 Meeting Minutes, 1949-1959
Folder 9 Meeting Minutes, 1960-1961
Folder 10 Meeting Minutes, 1962-1963
Folder 11 Meeting Minutes, 1964-1967
Folder 12 Meeting Minutes, 1968-1970
Folder 13 Meeting Minutes, 1971-1974
Box 10
Folder 1 Meeting Minutes, 1975-1977
Folder 2 Meeting Minutes, 1978-1979
Folder 3 Meeting Minutes, 1980-1981
Folder 4 Meeting Minutes, 1982-1983
Folder 5 Meeting Minutes, 1984-1985
Folder 6 Meeting Minutes, 1986
Folder 7 Meeting Minutes, 1987
Folder 8 Meeting Minutes, 1988
Folder 9 Meeting Minutes, 1989
Folder 10 Meeting Minutes, 1990
Folder 11 Meeting Minutes, 1991
Folder 12 Meeting Minutes, 1992
Folder 13 Meeting Minutes, 1993
Folder 14 Meeting Minutes, 1994
Folder 15 Meeting Minutes, 1995
Box 11
Folder 1 Meeting Minutes, 1996
Folder 2 Meeting Minutes, 1997
Folder 3 Meeting Minutes, 1998
Folder 4 Meeting Minutes, 1999
Folder 5 Meeting Minutes, 2000
Folder 6 Meeting Minutes, 2001
Folder 7 Meeting Minutes, 2002
Folder 8 Meeting Minutes, 2003
Folder 9 Meeting Minutes, 2004
Folder 10 Meeting Minutes, 2005
Folder 11 Meeting Minutes, 2006
Folder 12 Meeting Minutes, 2007
Folder 13 Meeting Minutes, 2008
Folder 14 Meeting Minutes, 2009
Folder 15 Meeting Minutes, 2010
Folder 16 Meeting Minutes, 2011 -2013
Folder 17 Meeting Minutes, 2014-2016
Folder 18 Meeting Minutes, 2017-2018
Folder 19 Meeting Minutes, 2019-2020
IIB. Director’s Correspondence
Box 12
Folder 1 Form Letter Soliciting Materials, 1820
Folder 2 General Correspondence, 1824-1862
Folder 3 General Correspondence, 1864-1892
Folder 4 General Correspondence, 1903-1928
Folder 5 General Correspondence, 1929-1950
Folder 6 General Correspondence, 1960-1961
Folder 7 General Correspondence, 1962-1963
Folder 8 General Correspondence, 1964-1966
Folder 9 General Correspondence, 1969-1975
Folder 10 General Correspondence, 1976-1980
Folder 11 General Correspondence, 1981-1985
Folder 12 President/Director’s Circular Letters to the Proprietors, 1959-1962
Folder 13 President/Director’s Circular Letters to the Proprietors,
1963-1968
Folder 14 President/Director’s Circular Letters to the Proprietors, 1969-2006
Folder 15 Invitations and Acknowledgements, 1822-1825
Folder 16 Invitations and Acknowledgements, 1841-1849
Folder 17 Invitations and Acknowledgements, 1850-1860
Folder 18 Invitations and Acknowledgements, 1861-1869
Folder 19 Invitations and Acknowledgements, 1870-1880
Folder 20 Invitations and Acknowledgements, 1881-1994
Folder 21 Invitations and Acknowledgements, 1903-1932
Folder 22 Franklin Pierce Acknowledgement, 1859
Folder 23 List of Persons Invited, 1869-1889
Folder 24 Audubon Book Letter and Calling Card, 1851
IIC. Committee Reports and Records
Box 12
Folder 25 Committee to Revise By-Laws, 1821
Folder 26 Committee to Solicit Proprietors, 1822
Folder 27 Committee on Opening the Athenaeum in the Evening, 1822
Folder 28 Committee on Roof Repairs, 1826
Folder 29 Reading Room Committee, 1827
Folder 30 Committee on Book Lending to Subscribers, 1840
Folder 31 Haven Fund Committee, 1844
Folder 32 Committee on Heating Rooms, 1856
Folder 33 Committee on Periodical Loans, 1859
Folder 34 Committee on the Value of Shares, 1863
Folder 35 Committee for Purchasing Books, 1864, 1871
Folder 36 Committee on Accommodation for Books, 1871
Folder 37 James DeNormandie’s Report on John Albee and Female Librarians, 1871
Folder 38 Committee on Subscription Price, 1884
Folder 39 Committee to Frame the Wentworth Commission, 1886
Box 13
Folder 1 Restoration Committee: Meeting Minutes, 1892-1893
Folder 2 Restoration Committee: Fund Subscriptions, 1892-1893
Folder 3 Restoration Committee: Bills, 1891-1892
Folder 4 Restoration Committee: Bills, 1893
Folder 5 Restoration Committee: Correspondence with Ball and Dabney, 1892
Folder 6 Restoration Committee: Correspondence, Stanwood with Salter, 1892
Folder 7 Restoration Committee: Correspondence, Stanwood with Salter, 1893-Jan 1896
Folder 8 Restoration Committee: Correspondence, Stanwood with Salter, Feb-March 1896
Folder 9 Restoration Committee: Pepperrell Portrait by Tenney, 1894-1895
Folder 10 Restoration Committee: Bronze Tablets, 1895
Folder 11 Restoration Committee: Cannons, 1895
Folder 12 Restoration Committee: The Clovis Restoration, 1895-1896
Folder 13 Restoration Committee: Warren Portrait Restoration, 1895
Folder 14 Library Committee: Minutes and Reports, 1950-1969
Folder 15 Library Committee: Minutes and Reports, 1970-1984
Folder 16 Library Committee: Record Book, 1959-1963
Folder 17 Library Committee: Operating Procedures, ca.1960s
Folder 18 Library Committee: Book Budgets and Accounts, 1963-1976
Folder 19 Library Committee: General Correspondence, 1960-1983
Folder 20 Library Committee: Microfilming the NH Gazette, 1978-1980
Folder 21 Library Committee: Membership Survey Report, 1980
Folder 22 Library Committee: Membership Survey and Returned Questionnaire, 1979
Folder 23 Library Committee: Membership Survey and Returned Questionnaire, 1979
Folder 24 Library Committee: Membership Survey and Returned Questionnaire, 1979
Folder 25 Ad Hoc Library Committee, Library Space Report, 1985
Folder 26 Spring Tea Committee Correspondence, 1960-1963
Folder 27 Anniversary History Publications Committee, 1966
Folder 28 History Publication Committee Correspondence, 1966-1967
Folder 29 Admissions Committee, 1981-1982
Folder 30 Foye Building Committee, 1981-1985
Folder 31 Curatorial Committee, ca. 1983
Folder 32 Program Committee, 1982-2013
Folder 33 Finance Committee, 1984
III. Secretary’s Reports and Annual Financial Statements
Yearly accounts and reports of the Athenaeum’s affairs. Accounts and reports are filed together until 1893. There are two separate reports for 1897-1898, after that there are no others. Separate financial statements began in 1921.
Box 14
Folder 1 Reports and Annual Financial Statements, 1829-1835
Folder 2 Reports and Annual Financial Statements, 1836-1837
Folder 3 Reports and Annual Financial Statements, 1838-1839
Folder 4 Reports and Annual Financial Statements, 1840-1841
Folder 5 Reports and Annual Financial Statements, 1842-1843
Folder 6 Reports and Annual Financial Statements, 1844-1845
Folder 7 Reports and Annual Financial Statements, 1846-1847
Folder 8 Reports and Annual Financial Statements, 1848-1849
Folder 9 Reports and Annual Financial Statements, 1850-1851
Folder 10 Reports and Annual Financial Statements, 1852-1853
Folder 11 Reports and Annual Financial Statements, 1854-1855
Folder 12 Reports and Annual Financial Statements, 1856-1857
Folder 13 Reports and Annual Financial Statements, 1858-1859
Folder 14 Reports and Annual Financial Statements, 1860-1861
Folder 15 Reports and Annual Financial Statements, 1862-1863
Folder 16 Reports and Annual Financial Statements, 1864-1865
Folder 17 Reports and Annual Financial Statements, 1866-1867
Folder 18 Reports and Annual Financial Statements, 1868-1869
Folder 19 Reports and Annual Financial Statements, 1870-1871
Folder 20 Reports and Annual Financial Statements, 1872-1873
Folder 21 Reports and Annual Financial Statements, 1874-1875
Folder 22 Reports and Annual Financial Statements, 1876-1877
Folder 23 Reports and Annual Financial Statements, 1878-1879
Folder 24 Reports and Annual Financial Statements, 1880-1881
Folder 25 Reports and Annual Financial Statements, 1882-1883
Folder 26 Reports and Annual Financial Statements, 1884-1885
Folder 27 Reports and Annual Financial Statements, 1886-1887
Folder 28 Reports and Annual Financial Statements, 1888-1889
Folder 29 Reports and Annual Financial Statements, 1890-1891
Folder 30 Reports and Annual Financial Statements, 1892-1893
Folder 31 Reports and Annual Financial Statements, 1897-1898
Box 15
Folder 1 Annual Financial Statements, 1921-1929
Folder 2 Annual Financial Statements, 1930-1939
Folder 3 Annual Financial Statements, 1940-1949
Folder 4 Annual Financial Statements, 1950-1959
Folder 5 Annual Financial Statements, 1960-1969
Folder 6 Annual Financial Statements, 1970-1975
Folder 7 Annual Financial Statements, 1976-1980
Folder 8 Annual Financial Statements, 1981-1983
Folder 9 Annual Financial Statements, 1985
Folder 10 Annual Financial Statements, 1986
Folder 11 Annual Financial Statements, 1987
Folder 12 Annual Financial Statements, 1988
Folder 13 Annual Financial Statements, Jan-June1989
Folder 14 Annual Financial Statements, July-Dec 1989
Folder 15 Annual Financial Statements, Budget Worksheets,1990
Folder 16 Financial Records, January 1990
Folder 17 Financial Records, February 1990
Folder 18 Financial Records, March 1990
Folder 19 Financial Records, April 1990
Box 16
Folder 1 Financial Records, May 1990
Folder 2 Financial Records, June 1990
Folder 3 Financial Records, July 1990
Folder 4 Financial Records, August 1990
Folder 5 Financial Records, September 1990
Folder 6 Financial Records, October 1990
Folder 7 Financial Records, November 1990
Folder 8 Financial Records, December 1990
Folder 9 Financial Records, Year-End 1990
Folder 10 Financial Records, Income and Expenses 1990
Folder 11 Financial Records, January 1991
Folder 12 Financial Records, February 1991
Folder 13 Financial Records, March 1991
Folder 14 Financial Records, April 1991
Folder 15 Financial Records, May 1991
Folder 16 Financial Records, June 1991
Folder 17 Financial Records, July 1991
Folder 18 Financial Records, August 1991
Box 17
Folder 1 Financial Records, September 1991
Folder 2 Financial Records, October 1991
Folder 3 Financial Records, November 1991
Folder 4 Financial Records, December 1991
Folder 5 Financial Records, Jan-June 1992
Folder 6 Financial Records, July-Dec 1992
Folder 7 Financial Records, 1993
Folder 8 Financial Records, 1994
Folder 9 Financial Records, 1994
Folder 10 Financial Records, 1995
Folder 11 Financial Records, 1995
Folder 12 Financial Records, 1996
Folder 13 Financial Records, FSNB Checking A/C., 1996
Folder 14 Financial Records, 1997
Folder 15 Financial Records, FSNB Checking A/C., 1997
Box 18
Folder 1 Financial Records, 1998
Folder 2 Financial Records, Depreciation Schedules and Bank A/Cs, 1998
Folder 3 Financial Records, 1999
Folder 4 Financial Records, FSNB Checking A/C., 1999
Folder 5 Financial Records, 2000
Folder 6 Financial Records, 2001
Folder 7 Financial Records, Bank of New Hampshire A/C, 2001
Folder 8 Financial Records, 2002
Folder 9 Financial Records, Bank of New Hampshire A/C, 2002
Folder 10 Financial Records, 2003
Folder 11 Financial Records, Bank of New Hampshire A/C, 2003
Box 19
Folder 1 Financial Records 2004
Folder 2 Financial Records 2005
IV. Account Records
Account books and ledger sheets; general bills and receipts; tax, investment, grants, and bequest records and correspondence. Expense ledger sheets for 1984-1985 are filed in oversize.
Box 20
Folder 1 Account Book, 1823-1893
Folder 2 Cash Account Books, 1869-1871
Folder 3 Cash Account Books, 1872-1880
Folder 4 Account Book, 1881-1893
Folder 5 Account Books, 1893-1903
Folder 6 Account Books, 1903-1923
Box 21
Folder 1 Account Book, 1923-1946
Folder 2 Receipts and Expenses Ledger Sheets, 1959-1961
Folder 3 Receipts and Expenses Ledger Sheets, 1962-1963
Folder 4 Receipts and Expenses Ledger Sheets, 1964-1966
Folder 5 Receipts and Expenses Ledger Sheets, 1967-1968
Folder 6 Receipts and Expenses Ledger Sheets, 1969-1970
Folder 7 Receipts and Expenses Ledger Sheets, 1971-1972
Folder 8 Receipts and Expenses Ledger Sheets, 1973-1974
Folder 9 Receipts and Expenses Ledger Sheets, 1976-1977
Folder 10 Receipts and Expenses Ledger Sheets, 1978-1979
Folder 11 Receipts and Expenses Ledger Sheets, 1980-1981
Folder 12 Receipts and Expenses Ledger Sheets, 1982-1984
Folder 13 Receipts and Expenses Ledger Sheets, 1985
Folder 14 Bank Accounts Ledger Sheets, 1968-1973
Folder 15 Assessment Accounts, 1832-1835
Folder 16 Assessment Account Book, 1836-1839
Folder 17 Subscriber’s Assessment Account Book, 1837-1846
Folder 18 Assessment Account Books, 1848-1859
Folder 19 Assessment Account Books, 1860-1866
Box 22
Folder 1 Assessment Account Books, 1869-1894
Folder 2 Assessment Account Books, 1903-1932
Folder 3 Assessment Account Books, 1933-1956
Folder 4 Assessment Account Ledger Sheets, 1964-1967
Folder 5 Assessment Account Ledger Sheets, 1968-1969
Folder 6 Assessment Account Ledger Sheets, 1970-1971
Folder 7 Assessment Account Ledger Sheets, 1972-1973
Folder 8 Assessment Account Ledger Sheets, 1973-1985, A-B
Folder 9 Assessment Account Ledger Sheets, 1973-1985, C-D
Folder 10 Assessment Account Ledger Sheets, 1973-1985, E-H
Folder 11 Assessment Account Ledger Sheets, 1973-1985, I-N
Folder 12 Assessment Account Ledger Sheets, 1973-1985, O-R
Folder 13 Assessment Account Ledger Sheets, 1973-1985, S
Folder 14 Assessment Account Ledger Sheets, 1973-1985, T-Z
Folder 15 Assessment Account Ledger Sheets, 1985-1992, A-F
Folder 16 Assessment Account Ledger Sheets, 1985-1992, G-M
Folder 17 Assessment Account Ledger Sheets, 1985-1992, N-Z
Folder 18 Fund Projects, 1986-1992 (Archives Project, 1989-1992; Building Project, 1989-1990; Endowment Fund, 1986-1992; Special Collections Fund, 1989-1991; Unrestricted Funds, 1989-1992)
Box 23
Folder 1 Bequests and Money Donations, 1874-1966
Folder 2 Bequests and Money Donations, 1971-1983
Folder 3 Donations Log, 2002-2009
Folder 4 Bequests: Copies of Will Records, n.d.
Folder 5 Bills and Receipts, 1836
Folder 6 Bills and Receipts, 1837
Folder 7 Bills and Receipts, 1838
Folder 8 Bills and Receipts, 1839
Folder 9 Bills and Receipts, 1840
Folder 10 Bills and Receipts, 1841-1842
Folder 11 Bills and Receipts, 1843-1844
Folder 12 Bills and Receipts, 1845-1846
Folder 13 Bills and Receipts, 1847-1848
Folder 14 Bills and Receipts, 1849-1850
Folder 15 Bills and Receipts, 1851-1852
Folder 16 Bills and Receipts, 1853-1854
Folder 17 Bills and Receipts, 1855-1856
Folder 18 Bills and Receipts, 1857-1858
Folder 19 Bills and Receipts, 1859-1860
Folder 20 Bills and Receipts, 1861-1862
Folder 21 Bills and Receipts, 1863-1864
Folder 22 Bills and Receipts, 1865-1866
Folder 23 Bills and Receipts, 1867-1868
Folder 24 Bills and Receipts, 1869-1870
Folder 25 Bills and Receipts, 1871-1872
Folder 26 Bills and Receipts, 1873-1874
Box 24
Folder 1 Bills and Receipts, 1875-1876
Folder 2 Bills and Receipts, 1877-1878
Folder 3 Bills and Receipts, 1879-1880
Folder 4 Bills and Receipts, 1881-1882
Folder 5 Bills and Receipts, 1883-1884
Folder 6 Bills and Receipts, 1885-1886
Folder 7 Bills and Receipts, 1887-1888
Folder 8 Bills and Receipts, 1889-1890
Folder 9 Bills and Receipts, 1891-1892
Folder 10 Bills and Receipts, 1893
Folder 11 Bills and Receipts, 1894
Folder 12 Bills and Receipts, 1895
Folder 13 Bills and Receipts, 1896-1897
Folder 14 Bills and Receipts, 1898-1910
V. Investment Records
Folder 15 Records and Correspondence, 1861-1920
Folder 16 Records and Correspondence, 1921-1929
Folder 17 Records and Correspondence, 1930-1937
Folder 18 Records and Correspondence, 1949
Folder 19 Records and Correspondence, 1951-1971
Box 25
Folder 1 Records and Correspondence, 1979-1981
Folder 2 Records and Correspondence, 1982-1983
Folder 3 Records and Correspondence, 1984
Folder 4 Records and Correspondence, 1985
Folder 5 Lists of Investments, 1919-1980
Folder 6 Dean Witter accounts, 1985-1986
Folder 7 Dean Witter accounts, 1986-1987
Folder 8 Dean Witter accounts, 1994-1999
Folder 9 Charles Schwab, 2003-2004
Folder 10 Charles Schwab, 2005-2006
Folder 11 Tucker Anthony, 1994-1995
Folder 12 Tucker Anthony, 1996-1997
Folder 13 Tucker Anthony, 1998-2000
Folder 14 Tucker Anthony, 2001-2002
Folder 15 Janus Money Market, 1993-1999
Folder 16 Smith Barney, 2006
Box 26
Folder 1 Jack White, 1998-1999
Folder 2 TD Waterhouse, 1999-2002
Folder 3 Dain Raucher, 2002-2003
Folder 4 List of Investments by Named Fund, 1994-2006
VI. Tax Records, 1912-2006
Box 26
Folder 7 Tax Records and Correspondence, 1912-1984
Folder 8 Tax Records and Correspondence, 1912-1984
Folder 9 Tax Records and Correspondence, 1912-1984
Folder 10 Tax Records and Correspondence, 1912-1984
Folder 11 Tax Records and Correspondence, 1912-1984
Folder 12 Internal review; 1985-1989 Part 1
Folder 13 Internal review; 1985-1989 Part 2
Folder 14 Internal review; 1985-1989 Part 3
Folder 15 Internal review and correspondence 1990
Box 27
Folder 1 Tax Returns 1989, 1990 and 1991
Folder 2 Tax Return Form 990 and paperwork, Jan-March 1992
Folder 3 Tax Return Form 990 and paperwork, April-June 1992
Folder 4 Tax Return Form 990 and paperwork, July-Sept 1992
Folder 5 Tax Return Form 990 and paperwork, Oct-Dec 1992
Folder 6 Tax Return Form 990 and paperwork, Year-End 1992
Folder 7 Tax Return Form 990 and paperwork, 1993
Folder 8 Tax Return Form 990 and paperwork, 1994
Folder 9 Tax Return Form 990 and paperwork, 1995
Folder 10 Tax Return Form 990 and paperwork, 1996
Folder 11 Tax Return Form 990 and paperwork, 1997
Folder 12 Tax Return Form 990 and paperwork, 1998
Folder 13 Tax Return Form 990 and paperwork, 1999
Folder 14 Tax Return Form 990 and paperwork, 2000
Folder 15 Tax Return Form 990 and paperwork, 2001
Folder 16 Tax Return Form 990 and paperwork, 2002
Folder 17 Tax Return Form 990 and paperwork, 2003
Folder 18 Tax Return Form 990 and paperwork, 2004
Folder 19 Tax Return Form 990 and paperwork, 2005
Folder 20 Tax Return Form 990 and paperwork, 2006
Box 28
Folder 1 Tax Return Form 990 and paperwork, 2007
Folder 2 Tax Return Form 990 and paperwork, 2008
Folder 3 Tax Return Form 990 and paperwork, 2009
Folder 4 Tax Return Form 990 and paperwork, 2010
Folder 5 Tax Return Form 990 and paperwork, 2011
Folder 6 Tax Return Form 990 and paperwork, 2012
Folder 7 Tax Return Form 990 and paperwork, 2013
Folder 8 Tax Return Form 990 and paperwork, 2014
Folder 9 Tax Return Form 990 and paperwork, 2015
Folder 10 Tax Return Form 990 and paperwork, 2016
Folder 11 Tax Return Form 990 and paperwork, 2017
Box 29
Folder 1 Form 941 Employer Federal Tax Returns, 1993
Folder 2 Form 941 Employer Federal Tax Returns, 1994-2004
Folder 3 Form 1096 Transmittal of Returns, 1993-2000
Folder 4 NH Employer Tax and Wage Report, 1993-2001
Folder 5 NH Employer Tax and Wage Report, 2002-2005
Folder 6 Maine Income Tax Withholding, 2001-2006
Folder 7 Internal Accounting Control Review, 2002 & 2005
VII. Employee Records
Correspondence on employment, including letters of acceptance and resignation; job descriptions and search records; salary receipts (1836-1902) and payroll records (1990-2005). Certificate of appointment for Garland Patch as curator is filed in Flat Box 1.
Box 29
Folder 8 Correspondence and Job Descriptions, 1900-1983
Folder 9 Ed Cass Employee File, 1982-1983
Folder 10 Salary Receipts, 1836-1837
Folder 11 Salary Receipts, 1838-1840
Folder 12 Salary Receipts, 1841-1843
Folder 13 Salary Receipts, 1844-1846
Folder 14 Salary Receipts, 1847-1849
Folder 15 Salary Receipts, 1850-1855
Folder 16 Salary Receipts, 1856-1863
Folder 17 Salary Receipts, 1864-1871
Folder 18 Salary Receipts, 1872-1875
Folder 19 Salary Receipts, 1876-1880
Folder 20 Salary Receipts, 1881-1883
Box 30
Folder 1 Salary Receipts, 1884-1886
Folder 2 Salary Receipts, 1887-1888
Folder 3 Salary Receipts, 1889-1890
Folder 4 Salary Receipts, 1891-1892
Folder 5 Salary Receipts, 1893-1894
Folder 6 Salary Receipts, 1895-1902
Folder 7 Executive Director’s Accounts (Ed Cass), 1982-1983
Folder 8 Payroll 1990
Folder 9 Payroll 1991
Folder 10 Payroll Register & W2 Forms,1993
Folder 11 Payroll Register & W2 Forms, 1993-1999
Folder 12 Payroll Register & W2 Forms, 2000-2002
Box 31
Folder 1 Payroll Register & W2 Forms, 2003-2004
Folder 2 Payroll Register & W2 Forms, 2005
VIII. Building Records
Bills, receipts, records and correspondence on building equipment and maintenance, including the Foye Building renovation and rebuilding following the 1981 collapse. Original New Hampshire Fire and Marine Insurance Company building purchase subscription (1823); building repair subscriptions and a furnace opinion survey (1861). The architect’s drawing of the front of the Athenaeum with a verandah design is filed in Oversize. Blueprints and plans for the Foye Store (1922-1950) and the Foye Building (1981-1983) are filed in Map Room Drawer 1 alongside plans for the Reading Room fireplaces (1892) and a newspaper rack (197?).
Box 31
Folder 3 Bills and Receipts, 1836-1840
Folder 4 Bills and Receipts, 1841-1844
Folder 5 Bills and Receipts, 1846-1849
Folder 6 Bills and Receipts, 1850-1855
Folder 7 Bills and Receipts, 1856-1857
Folder 8 Bills and Receipts, 1858-1861
Folder 9 Bills and Receipts, 1862-1864
Folder 10 Bills and Receipts, 1865-1868
Folder 11 Bills and Receipts, 1869-1874
Folder 12 Bills and Receipts, 1875-1882
Folder 13 Bills and Receipts, 1883-1895
Folder 14 Bills and Receipts, 1949-1956
Folder 15 Bills and Receipts, 1964-1972
Folder 16 Bills and Receipts, 1973-1977
Folder 17 Bills and Receipts, 1978-1983
Folder 18 Bills and Receipts, 1984
Folder 19 Bills and Receipts, 1985
Folder 20 Records and Correspondence, 1851-1931
Folder 21 Records and Correspondence, 1950-1965
Folder 22 Records and Correspondence, 1968-1983
Box 32
Folder 1 Records and Correspondence, 1981-April 1983
Folder 2 Records and Correspondence, May 1983-1984
Folder 3 Project Manual, 1983
Folder 4 Project Manual, 1983
Folder 5 Project Manual, 1983
Folder 6 Building Purchase Subscription, 1823
Folder 7 Subscriptions for Building Repairs, 1855-1891
Folder 8 Furnace Opinion Survey, 1861
IX. Library and Curatorial Records
Book and museum object catalogs, shelf lists and circulation records, as well as correspondence, binding records, and loan and conservation records. A circulation register (1962), two check out books (1911-1918) and book purchase statements (1836-1864) are filed in the Flat Box.
Box 32
Folder 9 Accession Book, #1-5870, 1824-1841
Folder 10 Accession Book, #5871-10544, 1842-1867 and Book Deposits, 1817-1831
Folder 11 Accession Books, #10545-18396, 1868-1897
Folder 12 Accession Books, #10545-18396, 1868-1897
Box 33
Folder 1 Accession Book, #18397-23394, 1898-1917
Folder 2 US Government Documents Accession Book, 1899-1907 and Book Purchases and Donations, 1912-1917
Folder 3 Book Catalog (Photocopy), 1823
Folder 4 Book Catalog (Printed), 1827
Folder 5 Book Catalog (Printed), 1833
Folder 6 Book Catalog (Printed), 1849
Folder 7 Book Catalog, 1885
Box 34
Folder 1 Book Catalog, 1886-1899
Folder 2 New Book Catalog, 1833-1839 (printed), 1839
Folder 3 New Book Catalogs (printed), 1849, 1850
Folder 4 New Book Lists, 1856-1857
Folder 5 New Book Catalog 1883-1886 (printed), 1886
Folder 6 New Book Catalog, 1884
Folder 7 New Book Lists, 1885
Folder 8 New Book Lists, 1886
Folder 9 New Book Lists, 1888
Folder 10 New Book Lists, 1889
Folder 11 New Book Lists, 1892-1894
Folder 12 New Book Lists, 1895-1898
Folder 13 New Book Lists, 1899-1900
Folder 14 New Book Lists, 1903-1912
Folder 15 New Book Lists, 1958-1961
Box 35
Folder 1 Tredick Library Catalog, ca. 1880
Folder 2 Tredick Library Catalog, 1886
Folder 3 Pamphlets Catalog, 1894-1897
Folder 4 Pamphlets Catalog, 1898-1906
Folder 5 Woodbury Pamphlets List, n.d.
Folder 6 Duplicate Books List, n.d.
Folder 7 Shelf List 1-67, ca. 1888
Folder 8 Shelf List 68-152, ca. 1888
Folder 9 Shelf List 153-206, ca. 1888
Folder 10 Shelf List, 206-368, ca. 1888
Folder 11 Shelf List, Third Floor, ca. 1888
Box 36
Folder 1 Shelf List 1-163, ca. 1906
Folder 2 Shelf List 1107-115, 164-203, ca. 1906
Folder 3 Shelf List, 200-339, ca. 1906
Folder 4 Shelf List, 341-456, ca. 1906
Folder 5 Books Purchased, 1898-1906 and Proprietor Lists, 1818-1965
Folder 6 Books Purchased and Donated, 1908-1909
Folder 7 Periodical Subscription List, 1979
Folder 8 Books Donated, 1817-1849
Folder 9 Books Donated, 1884
Folder 10 Books Donated, 1887
Box 37
Folder 1 Books Donated, 1890-1941
Folder 2 Books Donated: Bequest of Benjamin Tredick, 1877
Folder 3 Books Donated: Bequest of Jacob Hale Thompson, 1907
Folder 4 Books Donated: Correspondence, 1826-1871
Folder 5 Books Donated: Correspondence, 1904-1933
Folder 6 Books Donated: Correspondence, 1955-1962
Folder 7 Books Donated: Correspondence, 1963
Folder 8 Books Donated: Correspondence, 1964
Folder 9 Books Donated: Correspondence, 1965
Folder 10 Books Donated: Correspondence, 1966
Folder 11 Books Donated: Correspondence, 1967
Folder 12 Books Donated: Correspondence, 1968
Folder 13 Books Donated: Correspondence, 1969-1970
Folder 14 Books Donated: Correspondence, 1971-1972
Folder 15 Books Donated: Correspondence, 1973-1977
Folder 16 Books Donated: Correspondence, 1978-1979
Folder 17 Books Donated: Correspondence, 1980-1981
Folder 18 Books Donated: Correspondence, 1982
Folder 19 Books Donated: Correspondence, 1983-1984
Folder 20 Government Documents Donated: Correspondence with Ichabod Bartlett, 1824-1827
Folder 21 Government Documents Donated: Correspondence with John Parrott, 1821-1825
Folder 22 Government Documents Donated: Correspondence with John H. Sherburne, 1824-1825
Folder 23 Government Documents Donated: Correspondence with Levi Woodbury, 1827-1828
Folder 24 Government Documents Donated: General Correspondence, 1837-1841
Folder 25 Government Documents Donated: General Correspondence, 1844-1859
Folder 26 Government Documents Donated: General Correspondence, 1870-1907
Box 38
Folder 1 Periodical Request Petition, 1825
Folder 2 Proprietor Book Requests, n.d.
Folder 3 Proprietor Book Requests, ca. 1910
Folder 4 Book Withdrawals and Sales, 1908-1963
Folder 5 Books Withdrawn, 1964-1970
Folder 6 Book Withdrawals and Sales, 1971-1984
Box 39
Folder 1 Circulation Registers, 1874-1887
Folder 2 Circulation Registers, 1887-1895
Box 40
Folder 1 Circulation Registers, 1896-1902
Folder 2 Circulation Registers, 1902-1908
Box 41
Folder 1 Circulation Registers, 1909-1942
Folder 2 Circulation Registers, A-F, 1963-1978
Folder 3 Circulation Registers, G-M, 1963-1978
Folder 4 Circulation Registers, N-S, 1963-1978
Folder 5 Circulation Registers, T-W, 1963-1978
Folder 6 Check out lists, 1955-1960
Folder 7 Check out lists, 1961
Folder 8 Check out lists, 1962
Folder 9 Check out lists, 1963
Folder 10 Circulation Lists by Proprietor Name, A-D, 1977-2000
Box 42
Folder 1 Circulation Lists by Proprietor Name, E-H , 1977-2000
Folder 2 Circulation Lists by Proprietor Name, I-O, 1977-2000
Folder 3 Circulation Lists by Proprietor Name, P-S, 1977-2000
Folder 4 Circulation Lists by Proprietor Name, T-Z, 1977-2000
Folder 5 Curator’s Correspondence, 1975-1980
Folder 6 Curator’s Correspondence, 1981-1983
Folder 7 Executive Director’s Correspondence, 1982
Folder 8 Library Correspondence, 1856-1909
Folder 9 Library Correspondence, 1910-1951
Folder 10 Library Correspondence, 1957-1970
Folder 11 Library Correspondence, 1976-1979
Folder 12 Requests for Information, 1980-1981
Folder 13 Requests for Information, 1982-1984
Folder 14 Requests for Information, 1828-1911
Folder 15 Requests for Information, 1913-1922
Folder 16 Requests for Information, 1923-1926
Folder 17 Requests for Information, 1927-1929
Box 43
Folder 1 Requests for Information, 1930-1932
Folder 2 Requests for Information, 1933-1959
Folder 3 Requests for Information, 1960-1961
Folder 4 Requests for Information, 1962
Folder 5 Requests for Information, 1963-1964
Folder 6 Requests for Information, 1965
Folder 7 Requests for Information, 1966
Folder 8 Requests for Information, 1967
Folder 9 Requests for Information, 1968
Folder 10 Requests for Information, 1969
Folder 11 Requests for Information, 1970
Folder 12 Requests for Information, 1971-1972
Folder 13 Requests for Information, 1973-1974
Folder 14 Requests for Information, 1975-1977
Folder 15 Requests for Information, 1978
Folder 16 Requests for Information, 1979
Folder 17 Requests for Information, Jan-Aug 1980
Folder 18 Requests for Information, Sept-Dec 1980
Folder 19 Requests for Information, 1981
Folder 20 Requests for Information, Jan-July 1982
Folder 21 Requests for Information, Aug-Dec 1982
Folder 22 Requests for Information, 1983
Folder 23 Requests for Information, 1984
Folder 24 Requests for Information, 1985
Folder 25 Research Request Form Letter, ca. 1980
Box 44
Folder 1 Book Purchase Correspondence: Harrison Hall, 1820-1821
Folder 2 Book Purchase Correspondence: Carey and Lea, 1822
Folder 3 Book Purchase Correspondence: Cummings and Hilliard/Hilliard and Gray, 1822-1828
Folder 4 Book Purchase Correspondence: William Jackson, 1831-1832
Folder 5 Book Purchase Correspondence: William Jackson, 1833-1837
Folder 6 Book Purchase Correspondence: William Jackson, 1838
Folder 7 Book Purchase Correspondence: Lewis Adams, 1844-1853
Folder 8 Book Purchase Correspondence, 1819-1824
Folder 9 Book Purchase Correspondence, 1825-1826
Folder 10 Book Purchase Correspondence, 1827-1837
Folder 11 Book Purchase Correspondence, 1838-1843
Folder 12 Book Purchase Correspondence, 1844-1847
Folder 13 Book Purchase Correspondence, 1848-1851
Folder 14 Book Purchase Correspondence, 1852-1859
Folder 15 Book Purchase Correspondence, 1860-1867
Folder 16 Book Purchase Correspondence, 1868-1869
Folder 17 Book Purchase Correspondence, 1870-1884
Folder 18 Book Purchase Correspondence, 1903-1909
Folder 19 Book Purchase Correspondence, 1910-1919
Folder 20 Book Purchase Correspondence, 1920-1929
Folder 21 Book Purchase Correspondence, 1930-1933
Folder 22 Book Purchase Correspondence, 1967-1985
Folder 23 Books & Periodicals: Bills and Receipts, 1820-1835
Folder 24 Books & Periodicals: Bills and Receipts, 1836
Folder 25 Books & Periodicals: Bills and Receipts, 1837
Folder 26 Books & Periodicals: Bills and Receipts, 1838
Folder 27 Books & Periodicals: Bills and Receipts, 1839
Folder 28 Books & Periodicals: Bills and Receipts, 1840
Folder 29 Books & Periodicals: Bills and Receipts, 1841
Folder 30 Books & Periodicals: Bills and Receipts, 1842
Folder 31 Books & Periodicals: Bills and Receipts, 1843
Folder 32 Books & Periodicals: Bills and Receipts, 1844
Folder 33 Books & Periodicals: Bills and Receipts, 1845
Folder 34 Books & Periodicals: Bills and Receipts, 1846-1847
Folder 35 Books & Periodicals: Bills and Receipts, 1848-1849
Folder 36 Books & Periodicals: Bills and Receipts, 1850-1851
Box 45
Folder 1 Books & Periodicals: Bills and Receipts, 1852-1853
Folder 2 Books & Periodicals: Bills and Receipts, 1854-1855
Folder 3 Books & Periodicals: Bills and Receipts, 1856
Folder 4 Books & Periodicals: Bills and Receipts, 1857
Folder 5 Books & Periodicals: Bills and Receipts, 1858-1859
Folder 6 Books & Periodicals: Bills and Receipts, 1860
Folder 7 Books & Periodicals: Bills and Receipts, 1861-1862
Folder 8 Books & Periodicals: Bills and Receipts, 1863
Folder 9 Books & Periodicals: Bills and Receipts, 1864
Folder 10 Books & Periodicals: Bills and Receipts, 1865-1866
Folder 11 Books & Periodicals: Bills and Receipts, 1867-1868
Folder 12 Books & Periodicals: Bills and Receipts, 1869-1870
Folder 13 Books & Periodicals: Bills and Receipts, 1871-1872
Folder 14 Books & Periodicals: Bills and Receipts, 1873
Folder 15 Books & Periodicals: Bills and Receipts, 1874-1875
Folder 16 Books & Periodicals: Bills and Receipts, 1876-1877
Folder 17 Books & Periodicals: Bills and Receipts, 1878-1879
Folder 18 Books & Periodicals: Bills and Receipts, 1880-1881
Folder 19 Books & Periodicals: Bills and Receipts, 1882-1883
Folder 20 Books & Periodicals: Bills and Receipts, 1884
Folder 21 Books & Periodicals: Bills and Receipts, 1885
Folder 22 Books & Periodicals: Bills and Receipts, 1886
Folder 23 Books & Periodicals: Bills and Receipts, 1887
Box 46
Folder 1 Books & Periodicals: Bills and Receipts, 1888
Folder 2 Books & Periodicals: Bills and Receipts, 1889
Folder 3 Books & Periodicals: Bills and Receipts, 1890
Folder 4 Books & Periodicals: Bills and Receipts, 1891
Folder 5 Books & Periodicals: Bills and Receipts, 1892
Folder 6 Books & Periodicals: Bills and Receipts, 1893
Folder 7 Books & Periodicals: Bills and Receipts, 1894
Folder 8 Books & Periodicals: Bills and Receipts, 1895
Folder 9 Books & Periodicals: Bills and Receipts, 1896
Folder 10 Books & Periodicals: Bills and Receipts, 1948-1963
Folder 11 Books & Periodicals: Bills and Receipts, 1964-1965
Folder 12 Books & Periodicals: Bills and Receipts, 1966-1967
Folder 13 Books & Periodicals: Bills and Receipts, 1968-1969
Folder 14 Books & Periodicals: Bills and Receipts, 1970-1971
Folder 15 Books & Periodicals: Bills and Receipts, 1972-1973
Folder 16 Books & Periodicals: Bills and Receipts, 1974-1976
Folder 17 Books & Periodicals: Bills and Receipts, 1977-1979
Folder 18 Books & Periodicals: Bills and Receipts, 1980-1981
Folder 19 Books & Periodicals: Bills and Receipts, 1982-1983
Folder 20 Books & Periodicals: Bills and Receipts, 1984-1985
Box 47
Folder 1 Books & Periodicals: Bills, Receipts, and Correspondence, 1823-1849
Folder 2 Books & Periodicals: Bills, Receipts, and Correspondence, 1850-1871
Folder 3 Books & Periodicals: Bills, Receipts, and Correspondence, 1872-1883
Folder 4 Books & Periodicals: Bills, Receipts, and Correspondence, 1884-1889
Folder 5 Books & Periodicals: Bills, Receipts, and Correspondence, 1890-1895
Folder 6 Books & Periodicals: Bills, Receipts, and Correspondence, 1957-1985
Folder 7 Books at Bindery Lists, 1888-1891
Folder 8 Books at Bindery Lists, 1961-1982
Folder 9 Librarian Reports, 1879-1887
Folder 10 Librarian Reports, 1897-1898
Folder 11 Librarian Reports, 1901-1917
Folder 12 Librarian Reports, 1936-1984
Folder 13 Librarian Reports, 1988-1992
X. Curatorial Materials
Box 47
Folder 14 Curator’s Reports, 1977-1982
Folder15 Museum Catalog, ca. 1825
Folder 16 Museum Catalog and Mineral List, ca. 1830
Folder 17 Shell Catalog, ca. 1830
Folder 18 Mineral Catalog, ca. 1830
Folder 19 Coin Catalog, ca. 1830
Folder 20 List of US Coast Survey Charts, ca. 1860
Folder 21 Contents of Closet List, ca. 1890
Folder 22 Curatorial Receipts, 1825-1984
Folder 23 Loan of the HMS America, 1963
Folder 24 Loan of the Warren Portrait, 1981
Folder 25 Correspondence on the Pepperrell Painting by Smibert, 1863-1880
Folder 26 General Curatorial Correspondence, 1875-1983
Folder 27 General Curatorial Correspondence, 1875-1983
Folder 28 General Curatorial Correspondence, 1875-1983
Folder 29 General Curatorial Correspondence, 1875-1983
Folder 30 Curatorial Correspondence, Gifts, 1822-1985
Folder 31 Curatorial Inventories, 1971-1976
XI. Grants and Gifts
Box 48
Folder 1 New Hampshire Historic Preservation Grant, 1982-1983
Folder 2 NHPRC Grant, 1988
Folder 3 NHPRC Grant; 1988-1989
Folder 4 NHPRC Grant, 1990
Folder 5 NHPRC Grant; Proposal; RE: City Archives, 1990
Folder 6 NEH Grant; Proposal, 1990
Folder 7 GPCF Grants, 1984-2000
Folder 8 GPCF Grant, Wendell Photo Collection, 1988-1991
Folder 9 GPCF Grant, Ribblesdale Fund, 1991-1992
Folder 10 New Hampshire Charitable Fund, 1982-1983
Folder 11 New Hampshire Charitable Fund, Library Computerization Project, 1987-1988
Folder 12 New Hampshire Charitable Foundation : Public Outreach Grant, 1992
Folder 13 New Hampshire Charitable Fund, 1996-2005
Folder 14 New Hampshire State Library Grant for organizing the North Church Records, 2003-2005
Folder 15 NH Humanities Council Grant for three projects: “War and Peace: Images from the Russo-Japanese War,” “Literary Lions,” and a celebration of the 250th anniversary of publishing in the state
Folder 16 Margeson Fund, 1991-1993
Folder 17 Ellis L. Phillips Foundation Grant, 1992-1994
Folder 18 Various grants, 1980-1982: Includes Elizabeth B. Carter Foundation, Eva Gebhard-Gourgaud Foundation, Kresge Foundation
Folder 19 Various grants, 1996-2006: Includes Rosamond Thaxter Foundation, Friends of the Wentworth, First NH Investment Services, Partnership for Effective Nonprofits
Folder 20 Capital Campaign, 1993-1994
Folder 21 Capital Campaign, 1995-1996
Box 49
Folder 1 Gift, Philip J. Lawrence, 1988-1990
Folder 2 Gift, Louise B. McCarthy, 1989-1990
Folder 3 Gift, John Eldridge Frost Fund 1992-1993
Folder 4 Gifts, Various, 1987-1990
Folder 5 Gifts, Various, 1994-2000
XII. Athenaeum Newsletters, 1982-2021
Folder 6 Newsletters, Sept 1982-Nov 1987
Folder 7 Newsletters, Feb 1988-Dec 1989
Folder 8 Newsletters, March 1990-May 1992
Folder 9 Newsletters, July 1992-Dec 1993
Folder 10 Newsletters, March 1994-Dec1995
Folder 11 Newsletters, March 1996-Dec1997
Folder 12 Newsletters, March 1998-Sept 1999
Folder 13 Newsletters, 2000-2001
Folder 14 Newsletters, 2002-2004
Folder 15 Newsletters, 2005-2007
Folder 16 Newsletters, 2008-2010
Folder 17 Newsletters, 2011-2013
Folder 18 Newsletters, 2014-2017
Folder 19 Newsletters, 2018-2021
XIII. Visitor Registers
Box 50
Folder 1 Visitor Register, 1827-1829
Folder 2 Visitor Register, 1832-1836
Folder 3 Visitor Register, 1837-1850
Folder 4 Visitor Register, 1856-1885
Folder 5 Visitor Register, 1885-1894
Folder 6 Visitor Register, 1895-1914
Box 51
Folder 1 Visitor Register, 1894-1955
Folder 2 Visitor Register, 1957-1977
Folder 3 Visitor Register, 1980-1989
Folder 4 Visitor Register, 1989-1991
Folder 5 Visitor Register, Jan 1992
Folder 6 Visitor Register, 1999-2003
Box 52
Folder 1 Visitor Register, June 1992-2011
Folder 2 Visitor Register, 2003-2017
Folder 3 Visitor Register: Athenaeum 175th Anniversary Party, 1992 and Louisbourg Exhibit, 1994
Folder 4 Visitor Register: Goodhue Exhibit, 2001
Folder 5 Visitor Register: Cheek By Jowl Exhibit, 2002
Folder 6 Visitor Register: Times of Turbulence and Triumph, 2002
Folder 7 Visitor Register: Herbert Waters Exhibit, 2003
Folder 8 Visitor Register: Charles Woodbury Exhibit, 2003
Folder 9 Visitor Register: Adolphus W. Greely Exhibit, 2007
Folder 10 Visitor Register: Selections from the Ogunquit Museum of Art Exhibit, 2009
Box 53
Folder 1 Visitor Register: Treasures of the American Independence Museum Exhibit, 2010-2011
Folder 2 Visitor Register: Exhibits, 2010-2016
Folder 3 Visitor Register: Exhibits, 2017-2018:
–“Treasures of the Portsmouth Athenaeum, Parts 3-4”
— “The Show of Shows: 20 Years of Athenaeum Exhibits 1996-2016”
Folder 4 Visitor Register: Book signing for Frank Jones, King of the Alemakers, Ray Brighton, 1976.
Folder 5 Exhibit Brochures, Flyers, Newspaper Articles:
2001
— “One Woman’s Work: The Visual Art of Celia Laighton Thaxter”
2008
— “Farm and Mountains: An exhibit of Photographs from a Century Ago of the James Farm on Sagamore Creek”
2010
— “A Family Portrait Gallery: The Cushings of Little Harbor”
— “Nothing By Halves: The Life of Frank Jones”
2011
–“Money, Revolution & Books: The Athenaeum’s Library of John Fisher of London” Exhibit
–Sixteenth Annual Proprietor’s Show
–Article by J. Dennis Robinson about the purchase of the George and Clementina Jaffrey portraits
2012
–“Portraits of Portugal: The Photographs of David Schirmer”
–“Height of Propriety: Fashions Through Time”
–“Downton Abbey: A Portsmouth Family’s Connection”
–Seventeenth Annual Proprietor’s Show
— “Money, Revolution and Books”
2013
—“Going to Blazes: Portsmouth Fires & Fire Societies”
—“Ephemera: The Art of Everyday Printed Matter”
—“The House That Beer Built: Frank Jones’s Maplewood Farm,”
–Eighteenth Annual Proprietor’s Show
XIV. Newspaper Articles about the Portsmouth Athenaeum
Box 54
Folder 6 Articles, 1820-1839
Folder 7 Articles,1840-1859
Folder 8 Articles,1860-1879
Folder 9 Articles, 1880-1899
Folder 10 Articles,1900-1989
Folder 11 Building Collapse, 1981-1982
Folder 12 Articles,1990-1999
Folder 13 Articles, 2000-2009
Folder 14 Articles, 2010-2019
Box 54
XV. New Hampshire Fire and Marine Insurance Company
Assignment of claims to the Athenaeum (1825); Schooner Hope and the Brig Alonzo claims; correspondence and dividend orders.
Folder 1 Assignment of Claims, 1825
Folder 2 Schooner Hope Claims, 1832
Folder 3 Brig Alonzo Claims, 1832
Folder 4 Letters, 1832-1846
Folder 5 Dividend Orders, 1836-1846
Folder 6 Dividend Orders, 1836-1846
Oversize Box 1
Folder 1 Insurance Policies, 1823-1881
Folder 2 Meteorological Journal, 1828-1829
Folder 3 Expenses Ledger Sheets, 1984-1985
Folder 4 Verandah Design Facade Drawing, ca. 1849
Flat Box 1
Folder 1 Portsmouth Marine Society Stock Certificates, 1982
Folder 2 Certificate of Appointment, Garland Patch Curator, 1967
Folder 3 Circulation Register, 1962
Folder 4 Check-out register for books, 1911-1917
Folder 5 Check-out register for books, 1917-1918
Folder 6-7 Books and Periodicals, Statements of Accounts, 1836-1864
Map Case
M0034 Athenaeum Block, Plot Plans, 1800-1949
Map Room Drawer 1
Folder 1 Fireplace and Newspaper Rack Plans, 1892, 197?
Folder 2 Foye Store Blueprints, 1922-1950
Folder 3 Foye Building Designs and Blueprints, 1981-1983, Part 1
Folder 4 Foye Building Designs and Blueprints, 1981-1983, Part 2
Folder 5 Foye Building Designs and Blueprints, 1981-1983, Part 3